Checking the status of an approval request
IRT sends an email notification to the person requesting an approval when the request has been approved or rejected. You can also check the status of a request with this procedure.
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- The Subject Task List on the Home page includes a notification (
 ) of the pending requests assigned to your role. Check this list periodically to keep track of approval requests. You can select this link to open the list of pending requests on the Approvals page. - Check the Need by Date for all transactions assigned to you. Respond to requests before this date so subject visits are not affected.
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Checking approval status (approver)
You can check the status of a request for approval that has been assigned to your role.
- Click Approvals (
). - On the left, click Subject Approvals.
- Look through the list of transactions to find the request.
or
If the list is long, filter the list.
For example, suppose you know the subject number for the request. In the textbox below the Subject Number column heading, type the number for the subject, and then press Enter.
- Select the request.
- Check the Latest Activity column to check the status of the request.
- (optional) If the request is approved or rejected, go to the bottom of the page to see if the approver included comments.
Checking approval status (requester)
You can check the status of a request for approval for any subject whose visit schedule you can access. The visit schedule includes detail on the status of a pending visit (examples: name of approver, type of request).
A subject affected by a request for approval is locked (
) until the request is reviewed and either approved or rejected.
- Click Subjects (
). - On the left, click Subject Transactions.
- Find the subject in the list.
The subject with a pending request has a lock symbol () next to the Subject Number.
- Select the row with the locked subject.
The visit schedule appears. The visit affected by the approval request has a lock symbol () next to the visit name.
- Select the link for the affected visit.
- Review the Pending Approvals Status section.
Checking the status of out-of-window approvals
An icon in the visit schedule identifies the status of a request for an out-of-window approval.
Symbol
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Status
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Description
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Pending
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A request to change the subject's information for this visit has been submitted and is pending review.
The subject affected by a pending request for approval is locked () on the Subject Transaction page until the request is either approved or rejected. The lock disappears after the request is approved or rejected.
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Approved
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The request has been approved. The change that was requested has been made.
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Rejected
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The request has been rejected by the approver. The change that was requested has not been made. Check the comment in the mail notification or on the Subject Approval page for further instructions.
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