About Repository Data

As described in Defining and Loading Dictionaries, the core of the TMS Repository consists of one or more predefined dictionaries. After dictionary loading, you can manipulate this dictionary data by adding, deleting, or changing dictionary terms and the relationships between them.

Note:

By default, you can only edit company or domain terms. In rare cases, you may want to grant users with the tms_maintain_priv role the ability to edit external terms as well. To open this functionality to these TMS users, navigate to the Installation Reference Codelists window, query for the codelist TMS_CONFIGURATION, and set the long value for MAINTAINEXT to Y.

TMS enables you to make these changes to the Repository using two windows under the Repository Maintenance menu in Maintain Repository Data and Repository Authoring. You can use either of these windows to manipulate term data, browse relations, or create strong relationships, but you can create named relations in Repository Authoring only. While strong relationships are possible only in Strong Dictionaries, you can create named relations for any type of dictionary. For example, named relations are commonly used to link terms in data-driven Weak Dictionaries, but you can also define named relations between two terms in MedDRA.

Because strong dictionary relationships link terms in the same dictionary, and are used for derivation and autoclassification purposes, you cannot define strong cross-dictionary links. As a result, all cross-dictionary links are named relations, and are created in the Repository Authoring window.

The first two sections of this chapter describe how to create terms and relations in the Maintain Repository Data and Repository Authoring windows. For information on using the Maintenance Wizard to perform more complex manipulations of terms and relations, see Using the Maintenance Wizard. To define Informative Notes for terms and relations, see Creating Informative Notes for Terms and Relations.

For more information, see:

• Data Currency and Data Source Filters
  
• Controlling the Default Approval Status of New Terms
  

Data Currency and Data Source Filters

The top of this window enables you to focus your search in two areas. Use the Data Currency option in the upper left part to view all data or only current data, and you can choose to view preliminary data and/or historical data as well as current data by making a selection in the Data Source list to the upper right. See Modifying Repository Data in the Maintain Repository Data Window for more information.

Controlling the Default Approval Status of New Terms

When you create new terms in the Maintain Repository Data and Repository Authoring windows, you can designate them as Approved or Nonapproved by selecting or clearing the Appr? (Approved?) box for that record. The TMS_CONFIGURATION reference codelist setting DTAPPRFLAG controls the default setting of the approved box in each window: if DTAPPRFLAG is set to Y, the default setting for Appr? is checked; if DTAPPRFLAG is set to N, the default setting is unchecked.

For instructions about changing the DTAPPRFLAG setting, see Other Installation-wide Codelists. You must have the tms_define_priv role to change reference codelist settings.

For more instructions about creating new terms, see:

• Adding and Deleting Relationships Between Terms for adding new terms using the Maintain Repository Data window.

• Creating New Terms for adding new terms using the Repository Authoring window.