Crew Quick Billing

Quick Bill Printing

The Selection Criteria tab in the Crew Quick Billing function determines the type of invoices to print/pay based on the criteria entered for all disembarking crews. For example, crew paying by credit card or only crew with x outstanding amount.

1. From the Quick Billing, Selection Criteria tab, select an Invoice Type, Balancing Begin Date, Disembarkation Date, Payment Type, Folio Balance (if applicable), Division, and Position.

2. At the Printer section, select an invoice printer, enter the number of copies to print, select the print orientation, and click Print.

3. At the Quick Printing prompt, select Yes to continue.

Quick Bill Balance

Apart from printing invoices by batch, balancing of the new crew account is only possible when there is a credit card on file.

1. Repeat steps 1 to 3 of the above.

2. In the Disable accounts field, select the appropriate Posting status from the drop-down list.

3. Navigate to the Selected tab to verify the results and adjust the selection until you achieve the desire result.

4. To exclude a crew from the search results, right-click on the name, and click Remove. When a crew is removed from the grid, the statistic count is updated accordingly.

5. At the Confirmation prompt, click Yes to confirm and click Balance.

6. At the Quick Balance prompt, select Yes and click OK at the Quick Balance Info prompt.

   Figure 7-10 Quick Balance Info Prompt

   
   
   

7. In the Quick Balance Info warning prompt, read the warning, and click OK to proceed.

   Figure 7-11 Quick Balance Info Window

   
   
   

8. The total amount charged and the number of the account processed appear in the Statistic section once the account is balanced successfully.

   Figure 7-12 Statistic of Account Processed and Value Charged

   
   
   

9. Click Close Postings to disallow postings as close on these accounts.

Quick Bill eMail

All Crew that haves an on-board email account can opt to receive a copy of their invoices through email. This function is controlled by a parameter. Consult your IT Department for setup if this is not pre-configured.

1. Repeat steps 1 to 4 of Quick Bill Balance.

2. Navigate to the Selected tab and click Send eMail. The Send eMail feature is disabled if no printer is assigned.

3. Without balancing the invoice, click Send eMail.

4. At the Quick Printing prompt, click Yes to proceed. An ‘e-Mail sent’ status is added in the Auth column when the invoice is sent successfully.

   Figure 7-13 Invoice Successfully Emailed Indicator