Inventory

General Configuration

This option offers general configuration, such as the number and length of days for inventory calculation. The settings are used for Availability -> Inventory, which is used by the Shop & Book functionality.

Managing General Configuration

Select the Add General Configuration button in the middle of the screen to create the record. Use the pencil on the right-hand side of the record to edit the configuration.

Attribute Type: A room type is selected by default, and the field is read-only.
Max. Days in Future: Enter the maximum number of days to calculate into the future. This is used for inventory availability on external systems through the API. If you enter a value, the calculation is end date minus system date. If you enter no value, there is no limit in calculation days. If you enter zero, only day use rooms are calculated. This setting is used for the Inventory Check on Availability > Inventory > Inventory Check.
Max. Length of Days: Enter the maximum length of stay request. If you enter a value, the calculation is departure date minus arrival date. If you enter no value, there is no limit in length of days. If you enter zero, only day use rooms are calculated. This setting is used for the Inventory Check on Availability > Inventory > Inventory Check.
Include in Tentative Reservations: Select this check box if you want to include tentative values in the calculation (DEF+TENT) of Availability > Inventory > Inventory Check. If not selected, only definitive values are calculated. This field is read-only for now per Sell Limit Interface Information.
Sell Limits by Attribute Types: Select this check box to enable the configuration of Sell Limits on Availability > Inventory > Sell Limits > Total. This field is read-only for now per Sell Limit Interface Information.
Overbooking Protection: Select this check box if the sum of all available rooms shall never be higher than the total available rooms in your property. For further information, refer to Oracle Hospitality OPERA Cloud Distribution Inventory Calculation documentation.

Note:
After activating or deactivating the flag, you must recalculate your inventory under the Actions options. For further information, see Recalculating Inventory below.

Click Update to save your edits on your record.

Note:

If you do not create the Inventory Configuration, there are no limitations in the calculation.

Sell Limit Interface Configuration

This option offers the definition of the Sell Limit Interface for House and Room Type Sell Limits. Channel Sell Limits are independent from this setting.

Managing Sell Limit Interface

Select the Add Sell Limit Interface button in the middle of the screen to create the record. Use the pencil on the right-hand side of the record to edit the configuration.

Sell Limit Interface Type: Select the interface type. This field is required.
Channel: Select the Channel to use for the Interface. The list shows all channels with active provision status when channel type equals PMS or RMS.

Click Update to save your edits on your record.

Note:

If you do not create a Sell Limit Interface, by default, the Sell Limit Interface PMS only (PMS->OPERA Cloud Distribution) is used.

Recalculating Inventory

This option offers the recalculation of tentative and definitive available values.

After activating or deactivating the Overbooking Protection flag on General Configuration, you must recalculate your inventory. You can also run it at any time, independent of the Overbooking Protection.

Select the Actions button in the top right corner and select Recalculate Inventory.

Click Start to start your recalculation. A progress circle is visible while recalculating.
As soon as the recalculation is done, the Close button appears.

Cleaning up Inventory

This option offers the clean-up of unused room types in your inventory.

Select the Actions button on the top right corner and select Clean Up Inventory.

Note:

Appropriate permission is required to access the Clean up Inventory. From the Role Manager menu, select Role Permissions. The Clean Up Inventory permissions is covered by the Delete Inventory permission on the Inventory module. For further information, see: Role Permissions.

Start Date: Enter the start date your inventory should be cleaned up. This field is required.
End Date: Enter the end date your inventory should be cleaned up. This field is required.
Room Type: Enter the room type code. This field is required. If the room type is in use, a clean-up is not allowed; a warning appears. If the entered room type does not exist, a warning appears.

Click Clean Up to start your clean up. A progress circle is visible while cleaning up. As soon as the clean-up is completed, the Close button appears. You can run multiple clean ups. The option to start the clean-up is available again when changing one of the above fields.