Configuring Sales Allowances

A Sales Allowance sets the maximum number of rooms that sales agents can book per day, separate to the general availability of rooms at a property. The per-day sales allowance is evaluated whenever group blocks are created or updated (change of block status, shift dates, copy to new) and a warning is issued whenever the amount of deduct-inventory rooms exceeds the Sales Allowance. Sales agents are identified by the Act As field in user configuration , and an Originating Application field can be added to Create Block and Manage block using Page Composer to determine if the block is affected by the sales allowance according to the Block Origin for Sales Allowance OPERA Control.

The Overbook Sales Allowance task can be granted to permit sales agents to override the sales allowance limit and continue with the group block creation.

Using Sales Allowance you can:

Define a number of rooms for a specific date range.
Select the days of the week affected by the sales allowance within the date range.
Define cutoff days for the date range.
Enable an increase or a decrease in the entered number of rooms and date range.

Loading Sales Allowances

From the Administration menu, select Booking, select Block Management, and then select Sales Allowance.
Click Load and enter or select the following:
1. Property: Select or confirm the property.
2. Start Date: Beginning date that the sales allowance is valid.
3. End Date: The last day that the sales allowance is valid.
4. Sales Allowance: Number of room nights to allocate as the sales allowance for the specified dates (note: the value cannot be greater than the total number of inventory rooms).
5. Cutoff Days: The number of days the allowance is in effect before it is cut off. The cutoff date must be within the specified date range.
6. Days of the Week: Select the days of the week in which the sales allowance is valid.
7. Click Save.

Updating Sales Allowances

From the Administration menu, select Booking, select Block Management, and then select Sales Allowance.
Enter search criteria then click Search.
Search results show configured sales allowances start dates and cutoff dates, plus the following columns of information:
1. Allowance: The number of rooms allowed for group reservations during the date range.
2. Available: The current number of rooms available out of the sales allowance.
3. Booked: The number of rooms currently booked out of the sales allowance.
4. Overbooked: The number of rooms overbooked above the sale allowance.
From search results, click Loadand enter or select the following:
1. Property: Select or confirm the property.
2. Start Date: Beginning date that the sales allowance is valid.
3. End Date: The last day that the sales allowance is valid.
4. Increase/Decrease: Select the check box to enable increasing or decreasing the existing sales allowance quantity. Enter a minus sign (such as -10) before the number to decrease the quantity. Otherwise, the number is added to the pre-existing quantity.
5. Sales Allowance: Number of room nights to allocate as the sales allowance for the specified dates (note: the value cannot be greater than the total number of inventory rooms).
6. Cutoff Days: The number of days the allowance is in effect before it is cut off. The cutoff date must be within the specified date range.
7. Days of the Week: Select the days of the week in which the sales allowance is valid.
8. Click Save.

Deleting Sale Allowances

You can delete sales allowance records unless the rooms are allocated to blocks.

From the Administration menu, select Booking, select Block Management, and then select Sales Allowance.
Enter search criteria then click Search.
From search results, select a Sales Allowance and click Delete.

Note:
If rooms are allocated during the date range, you are prevented from deleting the record.
Click Delete.