Managing Simple Events

You can add basic events to blocks if your property has activated the Simple Events functionality. To create events ensure the Event Attendees field has a value set.

Events are then displayed in the Function Diary.

Adding Simple Events

1. From the OPERA Cloud menu, select Bookings, select Blocks and then select Manage Block.

2. Enter search criteria and click Search.

3. Select the block in the search result, click I Want to. . . then select Events or click the Events link in Block Presentation .

4. Click New and enter the following information in the Events panel.

   1. Event Type: Select the Event Type, such as wedding, lunch buffet, or so on. Completing this field automatically populates the Event Name field.

   2. Status: Select the Event Status, such as inquiry, definite, or so on. The field defaults to the current block status.

   3. Attendees: This is the number of expected attendees for the event. The field defaults from the Event Attendees from Block Details, Catering Details.

   4. Set Attendees: Specifies the set number of attendees for the event.

   5. Event Name: Add or update the name of the event.

   6. Start Date / Time: Enter the event start date and time.

   7. End Date / Time: Enter the event End Date and Time.

   8. Space: Select the Event Space.

   9. Setup Style: Select a setup style for the event space.

   10. Rental: Enter a price for the event space rental.

   11. Setup Time/Tear Down Time: Enter the amount of time allotted for staff to set up the room or return it to normal.

   12. Do Not Move: Select the check box to prevent other from moving the event to a different space.

5. Click Save. Or click Save and Continue to add more events.

Editing Simple Events

1. From the OPERA Cloud menu, select Bookings, select Blocks, and then select Manage Block.

2. Enter search criteria and click Search.

3. Select the block in the search result, click I Want to. . . then select Events or click the Events link in Block Presentation .

4. Enter search criteria and click Search.

5. Select the event in the search result, then click the vertical ellipsis Actions menu and select Edit.

6. Update the event. details.

7. Click Save.

Cancelling Simple Events

Note:

Statuses available in the list of values depend on the block status flow configured for your property. For more information, see Block and Catering Event Statuses

1. From the OPERA Cloud menu, select Bookings, select Blocks, and then select Manage Block.

2. Enter search criteria and click Search.

3. Select the block in the search result, click I Want to. . . then select Events or click the Events link in Block Presentation .

4. Enter search criteria and click Search.

5. Select the event in the search result, then click the vertical ellipsis Actions menu and select Edit.

6. Status: Select Cancelled from the list.

7. Click Save.

Deleting Simple Events

1. From the OPERA Cloud menu, select Bookings, select Blocks, and then select Manage Block.

2. Enter search criteria and click Search.

3. Select the block in the search result, click I Want to. . . then select Events or click the Events link in Block Presentation .

4. Enter search criteria and click Search.

5. Select the event in the search result, then click the vertical ellipsis Actions menu and select Delete.

6. Click Delete to confirm.