Daily/Weekly List of Events – Detailed (sample_event_list_detailed.rep with rep_evord.fmx)

Prerequisites for Event Reports

The Daily/Weekly List of Events – Detailed report is a line report that can be useful as a daily or weekly communication tool to all hotel departments about upcoming catering events, their location (including the function space, number of attendees, set-up style), and so on. It is more detailed than its sister report, Daily/Weekly List of Events – Simple. In addition to the basic event details, this report also prints items from the booking level, such as the responsible managers, booking and catering status, and event status. Optionally, you can print Event notes, and the report indicates whether there are sleeping rooms associated with the catering events. The report is sorted and grouped first by the event date and then within each date sorted by business block name and followed by the event start time.

Note:

You must have the Event Print task assigned to your role in the selected property in order to run the report. Also, the property available in this report is further limited by the properties to which you have the appropriate access granted.

The report is customizable.

Selection Criteria

Account: Select an account to print only the events linked to that account.

Contact: Select a contact to print only the events linked to the contact.

Business Block: Select a Business Block to print only events linked to that business block.

Note:

When selecting a Master Block ID in the Block filter, OPERA Cloud includes the Sub Block IDs linked to that Master. The report then prints all events linked to the Master and its Sub Blocks. If a Sub Block ID is selected, only events linked to that Sub Block will print.

Date Range: Select the date range of the events that should be included in the report.

Event Status: Select the status of the events that should be included in the report.

Event Type: Select the event types of the events that should be included in the report.

Function Space. Select a function space to print only the events booked in that space.

Event w/o Space Assignment only: If selected, OPERA Cloud prints only the events that fit the other filter criteria that do not have a function space attached to them. Also, when selected, the Function Space filter and any values selected in that filter becomes inaccessible.

Print Event Notes: If selected, event notes print underneath the Doorcard field on the report.

Print Alternate Events: When selected, alternate events are included in the report.

Report Type - Daily/Weekly: When Daily is selected, a page break per day occurs. When Weekly is selected, the report prints continuously for the span of the selected date range.

Report Data

The report prints in booking ID order within each date. The primary company name, primary contact name, booking name, booking status, catering status, rooms owner, catering owner, and booking ID print on the booking group level. The report also indicates whether any sleeping rooms (and their number) are part of the booking.

Underneath the booking information, the events attached to the booking for the appropriate date are listed in start time order. Information that prints for each event includes event description, event ID, event status, event start and end time, doorcard, assigned function space, number of attendees, and the set-up style for the function space.

If event notes are attached to any event and the Print Event Notes flag is selected on the report filter form, the event notes print on the report underneath the Doorcard field of each event.