Event Reports

The following event reports are available for selection:

Banquet Check Folio by Event (sample_bqt_chk_folio_by_event rep with rep_banquet_check_folio.fmx): When selecting the Banquet Check Folio by Event report from the report menu, the entire banquet check for all events and postings of the selected block are produced.

Banquet Check Folio by Revenue Type/Group (sample_bqt_chk_folio_by_rev rep with rep_banquet_check_folio.fmx): This report displays a breakdown of each posting grouped by Revenue Type/Group for the block.

Catering Pace / Progress Reports (rep_catering_progress.rep with rep_catering_progress_bi.fmx) : The Catering Pace Progress report displays the catering production for a certain time period compared to budgeted covers and revenue for the same stay date period and another comparison to the production for the same stay date range last year. The produced covers, revenue, and average checks are grouped by stay date periods (either calendar month or fiscal period, depending on the hotel’s configuration).

Catering Summary Report (rep_catering_summary.rep with rep_catering_summary.fmx).The Catering Summary report is a production report that calculates the catering revenue changes for all business blocks that have had events created on a specified status, events that had their status changed to a specified status, or events that were on the specified status before the production period, but had changes done to their revenue during the production period. The report also includes a summary and grand total amounts for the blocks.

Daily Catering Forecast (rep_ev_forecast.rep with rep_ev_forecast.fmx): This is a very detailed catering forecast report that allows printing the forecast figures per day per event type, divided into the selected revenue types. Each event is listed separately with a summary for each event type. It a great tool for the catering department to project their expected revenues in minute detail at any time for any time into the future.

Daily Forecast Report (rep_daily_forecast.rep with rep_daily_forecast.fmx). The Daily Forecast Report displays room nights, room revenues, and catering revenues on a daily basis per booking. Catering revenues can be split into up to five catering revenue type groups. Each day has a status summary line per status and one total daily summary across all statuses. The report incorporates the option to print catering revenues as net or gross depending on the setup of tax configuration.

Daily/Weekly List of Events – Detailed (sample_event_list_detailed.rep with rep_evord.fmx): The Daily/Weekly List of Events Detailed report is a line report that is extremely useful as a daily or weekly communication tool to all hotel departments about upcoming catering events, the location where they are being held (including the function space, number of attendees, set-up style), and so on.

Equipment List (rep_equipment_list.rep with rep_equipment_list.fmx): This report is a great tool for the banquet operations staff. You can use it with Banquet Event Orders (BEO) as a detailed document for equipment organization and setup. You can print the report in a daily format with a page break after each day or in a continuous weekly format. You have the option to print more details like the account name, contact name, communication details, and all relevant notes instead of the plain format that essentially prints only the equipment requirements.

Event Note Change Log Report (rep_event_note_changelog.rep_with_rep_event_note_changelog.fmx): The Event Note Change Log Report is created to report changes to Banquet Event Orders (BEO) after distribution without having to reprint the entire original sheet. It works in conjunction with event notes. To have change notes print on the report, you must create an event note for the appropriate event with the notes type: Change. OPERA Cloud stamps the note with the date, time, and user name. In the notes, enter any changes you want included in the distributed Change Log report.

Function Space Utilization Report (rep_fs_utilization.rep with rep_fs_utilization.fmx): This report displays the usage times and percentage of used time versus available time within configured utilization periods for each function space, as well as an overall daily usage time and percentage. The occupancy percentage is calculated based on the occupied times.

Item Availability Report (rep_item_availability.rep with rep_item_availability.fmx): This report is useful for catering equipment planning and ordering. It provides a detailed list of all equipment booked on a daily basis with the number of items in inventory, items booked, and items still available.

Meal Type Forecast By Day (rep_meal_type_forecast_bi rtf with rep_meal_type_forecast_bi): The Meal Type Forecast (BI) report is an easy to read forecast report for banquet operations. It is broken down by Catering Covers, Status, and Event Date.

Menu Cost Report (rep_menu_cost.rep with rep_menu_cost.fmx): The Menu Cost report shows booked menus per day with revenue versus cost information.

Monthly Catering Forecast (rep_month_forecast.rep with rep_month_forecast.fmx): This is another reporting option to use for forecasting event revenues. Where the Daily Event Forecast report breaks down the revenue into daily sub-totals, this report only prints total revenue per event type per status type, followed by a breakdown of revenues into the selected revenue types by status type for each calendar month that falls within the selected date range.

Posted Event Revenue Report (rep_posted_event_revenue rep with rep_posted_event_revenue.fmx): The Posted Event Revenue report provides hotels with a view of Expected, Guaranteed, Billed and Posted Event Revenue, listed by Event and Revenue Type within the selected time period. The report calculates and displays the variance difference between the Posted and Billed Revenue.

Sales Manager Progress (BI) (rep_mgr_progress_bi.rtf with rep_mgr_progress_bi.fmx): The Sales Manager Progress report is an easy to read month-end report showing sales manager performance versus goals compared to On the Books figures. This report has three outputs: one organized by Manager and Year; one organized by Manager and Month using Production Goals; and the third organized by Manager and Month using Arrival Goals.

Parent topic: Report Descriptions