Quarantine a shipment with temperature excursions

Mark shipments in your study as Quarantined when they've experienced temperature excursions.

If your study allows for temperature excursions, you can update the status for all the kits and lots in the shipment to Quarantined if they have reached a temperature reading outside of the defined range. To learn how to configure temperature excursions in your study, see Specify supply settings.

Note:

Be aware that all non-serialized inventory is grouped. Instead of individual kit numbers, non-serialized kits display in the user interface (UI) as lot numbers followed by the quantity.

Because non-serialized kits can arrive at different date and times, the Date Received column on the Site Inventory page does not include any data and appears blank for all non-serialized inventory.

To quarantine a shipment with temperature excursions:

1. On the Home page, Access your study in a specific mode.
2. Along the top, select Supplies.
3. Below the study name, select the Shipments tab.
4. Select a shipment.
   The system displays the shipment details.
5. Select Add Shipment to Inventory.
6. In the Add Shipment to Inventory dialog, select Yes, a temperature monitor inside of the shipment went off.

   Note:

   Depending on your study settings, the system may skip forward to the Review dialog. In this case, continue to the final step. Otherwise, go to the next step.
7. Choose specific kits or kits assigned to a lot you would like to quarantine, then select Next:
   • Kits: Select kits for quarantine.
   • Lot: Expand a the lot's details, and in the How many? field, enter the quantity of non-serialized kits for quarantine.
8. If any specific kits or kits assigned to a lot are damaged, select the affected kits and select Next:
   • Kits: Select the damaged kits.
   • Lot: Expand a the lot's details, and in the How many? field, enter the quantity of non-serialized kits that are damaged.
9. If any specific kits or kits assigned to a lot are missing, select the affected kits and select Next:
   • Kits: Select the missing kits.
   • Lot: Expand a the lot's details, and in the How many? field, enter the quantity of non-serialized kits that are missing.
10. Review the information in the Add Shipment to Inventory dialog and select Finish.

After selecting Finish:

• The status of all kits in the shipment, or the selected kits (if marking individual kits is allowed in your study), are updated to Quarantined.
• The Registered On (UTC) and Received On (UTC) fields on the Shipments tab are initially populated with the same date—the date on which the shipment was registered in Clinical One Cloud Service.

  The Received On (UTC) field can be updated to reflect the actual receipt date. The selected date must be on or after the shipment creation date and on or before the Registered On (UTC) date.

  This is useful when a shipment is registered after it is received, allowing you to backdate the Received On (UTC) field to reflect the actual receipt date.

  Note:

  You must have the Edit Shipment Received Date permission to modify the Received On (UTC) field. For more information, see Descriptions of permissions in Clinical One Cloud Service