3 Item Assessments

Assessments provide a means for a retailer to assess their suppliers’ products against a set of predefined criteria on an on-going or ad hoc basis. Assessments are made up of a series of questions which may be answered by the suppler as a self-assessment or completed by the retailer. Data may also be sourced from third parties.

Templates are available for creating assessments. For information on the templates, see the Oracle Retail Supplier Evaluation Cloud Service Administration Guide.

Assessments can be created from within the Product Record or from the Assessments Request wizard.

To work with assessments, select the Assessments option from the Product drop-down list.

The Item Assessments tab opens. The following information is displayed for each assessment:

• Due Date
• Year
• Period
• Supplier Name
• Supplier Code
• Site Name
• Site Code
• Assessment Type
• Product Title
• Status
• Product Code
• Product Number
• Person Responsible
• Evaluation Type
• Completed On
• Assessment Score
• Further Comments

To view an assessment, double-click a row in the list. A tab opens with the assessment details.

Figure 3-1 Assessment Details Page

The following table describes the fields on this page.

Field	Description
Site Details
Supplier Name	Name of the supplier.
Supplier Code	Code assigned to the supplier.
Site Name	Name of the site.
Site Code	Code assigned to the site.
Assessment Details
Assessment Type	Name of the template used to create the assessment.
Code	The assessment’s unique reference id.
Status	Status of the assessment: Future In progress Awaiting approval Awaiting amendment Complete
Assessment Level	Identifies as being an assessment for an Item (product).
Evaluation Type	If the assessment is aligned with a specific evaluation type.
Product Title	The name of the product the assessment relates to.
Product Code	The unique reference id of the related Product Record.
Product Number	The product’s retailer reference number.
Draft Product Title	If the assessment is not yet linked to a Product Record it will have a draft product title.
Due Date	Date the assessment is due to be completed.
Year	Year that corresponds to the due date based on the system calendar.
Period	Period that corresponds to the due date based on the system calendar.
Week	Week that corresponds to the due date based on the system calendar.
Quarter Start Date	Quarter start date that corresponds to the due date based on the system calendar.
Quarter End Date	Quarter end date that corresponds to the due date based on the system calendar.
Extra Assessment	Set if this assessment was scheduled based on a frequency override.
Frequency	Frequency for scheduling this assessment.
Person Responsible	Name of the technologist responsible for the assessment.
Business Category	Business categories applicable to this assessment.
Auto generation of this assessment	If the Status field is Future, select whether to automatically reschedule this assessment when it is completed or becomes due.
Completed by	Name of the user who submitted or completed the assessment.
Completed on	Date the assessment was submitted or completed.
Assessment Request
Request Reason	A table of request reason folder that the assessment appears within, as a result of being created using the Assessments Request wizard.
Due Date	Date the assessment is due to be completed for the request reason folder.
Selection Status	The current status of the request reason folder.
Accredited Assessment Integration
Integration Type	If the assessment is eligible for integration with a third party for sourcing of data, the integration type will be Supplier Owned or Retailer Owned - depending in whether the supplier or retailer manages its progress with the third party.
Accredited Body	If the assessment is integrated, the name of the nominated third party.
Sub Status	If the assessment is integrated, the current status of the integration. The workflow stages are Issued, Pending, Retrieved, Responded.

The following tabs are available:

• Details

• Questions

• Scoring & Completion

• Process Links
• Custom Fields

• Attachments

• Change History

Questions Tab

To see the assessment questions, select the Questions subtab. The questions are presented as configured in the assessment's template for the supplier to provide their answers.

Figure 3-2 Assessment Questions Page

Scoring & Completion Tab

To see the scores and completion status for the assessment, select the Scoring & Completion subtab. The Assessment Value and Calculated Score are automatically calculated based on the answers given and the scoring rules configured in the assessment's template.

Figure 3-3 Scoring & Completion Page

Process Links Tab

This page shows a list where the product has been linked to a Process. For more details, see the Oracle Retail Supplier Evaluation Cloud Service Process User Guide.

The page shows the following:

• Process Title

• Activity Name

• Process Status

• Date Link Created

Custom Fields Tab

The system provides a facility for a Retailer to set up a number of customized fields within the Product Record. They appear on this page. If no customized fields are set up, this page is not shown.

Change History Tab

This shows the change history for the Product Record, including the dates of any status changes.

Attachments Tab

As with most records within the system, there is a page to attach any relevant documents to the Product record, such as Process charts, Nutrition analysis, Artwork files, and so on.

Creating an Assessment

New assessments can be created within the Product Record or using the Assessment Request wizard.

Creating an Assessment from the Product Record

1. Open an active Product Record.
2. Select the New Assessment action. The Create Assessment dialog box appears.
3. From the drop-down lists, select a template. Set the due date and click Ok. The details of the new assessment, based on the template, appear.
4. Update the fields for the assessment and save the assessment.

Assessments Request Wizard

The Assessments Request wizard can be used to create multiple assessments through a single action. This is typically of use to create multiple instances of an assessment for comparing products from different suppliers as part of the supplier selection process. To aid that process, the assessments are assigned a request reason which groups them together in the Request & Compare list view where they can be reviewed and given a selection status.

This option is only available to retailer users with the Assessment Requester authority profile (it is not available to supplier users).

The wizard allows multiple Item Assessments and Site Assessments to be created simultaneously, through a series of steps:

1. Open the Assessments list view and Select the Request Assessments action. The wizard opens at step 1 (Enter Request Details).

   Figure 3-4 Enter Request Details

   

2. Select whether creating Item and/or Site Assessments, and the types of assessments to be created.

   If creating Item Assessments, choose if the assessments are to be linked to existing Product Records.

   Enter a unique Reason for Request to group the assessment together, otherwise choose to add them to an existing group.

   Assign the person to be responsible for the assessments and the due date to be applied.

   If scoring is to be used for comparison and selection purposes, select the Review Scoring rule.

3. Click Next to progress to the next step. If Site Assessments are being created, or if Item Assessments are being created which are not being linked to Product Records, this step will show a list of supplier sites.

   Figure 3-5 Select Suppliers/Sites

   

   Select the sites to have assessments created for them.

   If creating Item Assessments which are not linked to a Product Record, enter a Draft Product Title.

4. Click Next to progress to the next step. If Site Assessments are being created, and any of the sites selected in the previous step already have assessments of the type being created, they are listed here.

   Figure 3-6 Confirm Existing Site Assessments

   

   Select any existing assessments to be used. In this case new assessments will not be created for this combination of assessment type and site; otherwise new assessments will be created.

5. Click Next to progress to the next step. If Item Assessments are being created, and are being linked to existing Product Records, they are listed here.

   Figure 3-7 Select Existing Products

   

   Select the products to have assessments created for them.

6. Click Next to progress to the next step. If Item Assessments are being created, and any of the products selected in the previous step already have assessments of the type being created, they are listed here.

   Figure 3-8 Confirm Existing Item Assessments

   

   Select any existing assessments to be used. In this case, new assessments will not be created for this combination of assessment type and product; otherwise new assessments will be created.

7. Click Next to progress to the next step. This presents a summary of the selections that have been made in the preceding steps.

   Figure 3-9 Summary

   

   Click Finish to confirm the selections. A batch job is submitted to create the assessments. You will receive an email notification when it is complete.

Deleting an Assessment

Assessments can be deleted individually, or multiple assessments may be deleted with a single action from the list view.

Assessments at Future, In Progress, Awaiting Approval, and Awaiting Amendment status may be deleted by the retailer user. Assessments at Future and In Progress status may also be deleted by the supplier user, but only where the assessment was originally created by the supplier.

Linking to a Product Record

If an Item Assessment has been created using the Assessments Request wizard and was not linked to a Product Record at the time, it can subsequently be linked to a Product Record.

1. Open the assessment in edit mode.
2. Click the Select Product button next to the Product Title. A list of active Product Records for the assessment’s supplier sites will be displayed.
3. Select a Product Record and click Ok. The assessment is linked to the selected product, validated and saved.

Note:

An Item Assessment may be progressed to completion without being linked to a Product Record.

Copying Assessment Responses

It is possible to populate the responses to an assessment’s questions with the responses given to another assessment of the same type.

The action is available to both retailer and supplier users, in assessments which are at Future or In Progress status.

1. Open the assessment in edit mode.
2. Select the Select Assessment action. A list of assessments of the same type as the one being edited, for the sites that the user has access to, is presented.
3. Select the assessment to be copied and click Ok. The assessment is validated, and a list of any non-matching questions is presented.
4. Click Ok to confirm the copy. The responses are populated with those of matching questions in the selected assessment (any existing responses are overwritten). The assessment is again validated and saved. If its status was Future, it is set to In Progress.

Disqualifying an Assessment

Certain assessment questions may be configured to be flagged as a disqualification if they are answered with a specific response. The question types that have a predefined choice of answer can be configured in this way, such as radio buttons, checkboxes, and picklists. See the Oracle Retail Supplier Evaluation Cloud Service Administration Guide for details on how the questions are configured for disqualification.

When an assessment contains disqualification questions, they are visible to the retailer user in the following ways (the disqualification details are not visible to supplier users):

• The text Automatic Disqualification is shown against the answer, for example:

  
• A count of the number of responses given to Automatic Disqualification answers is shown on the Scoring & Completion page. See Figure 3-3 .

Summary Attributes

Assessment questions may be configured as summary attributes, meaning that the responses to the questions can be displayed in the info panel of the Assessment and associated Product Record or Site.

Each summary attribute has a label to identify what information the attribute represents. Within the info panel the summary attributes are grouped by their assessment as a list of pairs of labels and the values given as responses to the summary attribute questions.