3 Change History Logs

When the following occurs for a record, the name of the user and the date and time of the change are logged:

  • When a new record is created and saved, either as a the result of a New or Copy action within a wizard or automated task.

  • When a field within a record is changed and saved either as a result of a manual edit or update within a wizard or automated task.

When a record is physically deleted, the change history is also deleted. If a record is soft deleted by changing the status or moving it to an archive area, the event is recorded as an update transaction if the record it set to record such events.

When displaying a record, the Change History subtab is available. To see the change history for the record, select this subtab.

Figure 3-1 Change History Log for a Record

This figure shows the Change History log for a record page.

Table 3-1 describes the layout of this view. A field with multiple values is displayed as a comma-separated list.

Table 3-1 Layout of Change History Log

Information Description

Creation Details

  • Date and time the record was created.

  • User name and email address of the person who created the record or SYSTEM if the record was created by a system process.

Change Details

  • Date and time the record was last changed.

  • User name and email address of the person who last changed the record or SYSTEM if the record was modified by a system process.

Changes

Table that lists all changes in descending order by date and time, that is, the latest change is at the top of the table.

If a row is selected in the list, the details of the change appear.

Figure 3-2 Change History for a Selected Entry

This figure shows the Change History for an entry page.

Table 3-2 describes the layout of this view.

Table 3-2 Layout of Change History for a Selected Entry

Information Description

Details

  • Modified: Date and time the record was created.

  • Modified by: User name and email address of the person who created the record or SYSTEM if the record was created by a system process.

  • Revision Type: Modification is always displayed.

Field Changes

List of fields that were changed. For each change, the field label and before and after values are shown.

Table Changes

This section is only included when the changes include modifications to a table that is part of the record. For more information, see Table.