Viewing valid values for a field

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To present a list of values for a field in the user interface, instead of a value-entry field, you supply one or more valid values for that field. You can define values for:

• Standard fields with a format of string.
• Custom fields with a format of string.
• Custom fields with a format of integer.

You must define values for custom fields that have one of these types:

• Linked

Note: You must define values for both the controlling parent field and its subsidiary field. Typically, all values for the parent field are defined before the values for the subsidiary field are defined.

• Append-only
• Constrained and Append-only
• Multiple Values
• Constrained and Multiple Values

You can also specify the order in which the values appear in the list. If the field is not required, users can select "  " (blank) to leave the field empty.

1.         Click Settings.

The Settings page appears.

2.         In the Configure System section, click Manage Topic Workflow Configurations.

The Manage Topic Workflow Configurations page appears.

3.         Click the row menu () for a field, and click Manage Fields.

The Manage Fields page appears

4.         Click for a field, and then click Define Values.

The Define Valid Field Values page appears and provides the following information:

Define Field Values options

1. To add a value, click Add Value.
2. To order values, click Modify Display Order.
3. To upload a table of values, click Upload Table. You must prepare a comma-separated value (.csv) file to use this option.

Row menu options

If you click for a value, you can do the following:

• To edit a value, click Edit.
• To delete a value, click Delete. Click OK to complete the deletion.

If you delete or change a value that is already in use in a topic, the original value remains in any topics that have used that value; however, the value is no longer available for selection in that, or any other, topic.

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