5 Viewing and Managing Report Jobs

This topic describes how to view and manage report jobs submitted to the BI Publisher scheduler.

Topics:

About the Manage Report Jobs Page

The Manage Report Jobs page displays information about future scheduled and recurring report jobs and enables you to take actions on these jobs.

Use the Manage Report Jobs page to:

  • View the future scheduled and recurring jobs for your private, shared, and public reports.

  • Select the time zone in which you want to view the job start and end time.

  • Refresh the display page to display the recently submitted jobs.

  • Link to the report history to view the output of completed job runs.

  • Edit a report job.

  • Delete a report job.

  • Suspend/Resume a report job.

  • View the job details.

Accessing the Manage Report Jobs Page

You can access the Manage Report Jobs page and then search for the report jobs to manage; or, you can access this page from the context of a specific report.

To access the Manage Report Jobs page:
  1. To search for jobs to manage, navigate to the Manage Report Jobs page in one of the following ways:
    • On the Home page, select Browse/Manage, then Report Jobs.
    • On the global header, click Open, and then click Report Jobs.
  2. To access the Manage Report Jobs page from the context of a specific report perform one of the following:
    • From the catalog, navigate to the report in the catalog and click Jobs.
    • From the Report Viewer page, click Actions, and then click Jobs.

Viewing Jobs for a Specific Report

In the Manage Report Jobs page, you can specify the search criteria and view jobs of a specific report.

To view the jobs of a specific report:
  1. Use Catalog or Report Viewer and navigate to Manage Report Jobs from the context of a specific report.

    If you navigated to Manage Report Jobs from the context of a specific report, the jobs for that report are automatically displayed in the table with the default filters applied. Following are the default filters applied:

    • Report Name - The name of the report from which you launched the Manage Report Jobs page

    • Owner - Equals your user ID

    • Scope - Equals All (public and private jobs)

    • Status - Equals All (active and suspended jobs)

  2. Specify the search criteria to further filter the results. See Searching for Report Jobs.
  3. View the reports listed under Report Jobs.

Searching for Report Jobs

You can specify search criteria and search for report jobs.

To search for report jobs:
  1. Enter values for the Filter criteria to search for a specific job or group of jobs.
  2. Click Search. The jobs that meet the filter criteria are displayed in the Report Jobs table.

    The Report Jobs table displays the general information about the job as well as the status.

    You can sort the table by a particular column by clicking the column heading and selecting the up arrow or down arrow for ascending or descending.

    Possible status values are:

    • Active - The job runs when the schedule event occurs.

    • Paused - The job is suspended. The report job does not run again until it has been resumed. Paused jobs are displayed when searching for Suspended jobs using the filter criteria.

Setting the Time Zone for Viewing Jobs

You can select the time zone for viewing the job start and end times on the Manage Report Jobs page.

To set the time zone for viewing jobs:
  1. Select the time zone from the list.
  2. Click Refresh. The Report Jobs table refreshes and displays job start and end times in the selected time zone.

Viewing Job Details

You can view the details of a job listed in the Manage Report Jobs page.

To view details of a job:
  1. Click the Report Job Name to view the details of the job.
  2. To view the delivery information for each output, click the expand icon next to the output name.
  3. Click Return to return to the Manage Report Jobs page.

Pausing Jobs

You can search for report jobs in the Manage Report Jobs page and pause jobs.

To pause a job:
  1. In the Manage Report Jobs page, select the job by clicking anywhere except the job name link in the table row that lists the job information.
    You can select multiple jobs by pressing Ctrl+Shift and then clicking the additional rows. Deselect a row by clicking it again.
  2. Click Pause.

Resuming Jobs

You can search for report jobs in the Manage Report Jobs page and change the status of a paused job to active.

To resume a job:
  1. Select the job by clicking anywhere except the job name link in the table row of the paused job.
    You can select multiple jobs by pressing Ctrl+Shift and then clicking the additional rows. Deselect a row by clicking it again.
  2. Click Resume.
    The status of the job changes to Active.

Deleting Jobs

You can search for report jobs in the Manage Report Jobs page and delete a job.

To delete a job:
  1. Select the job by clicking anywhere except the job name link in the table row that lists the job information.
    You can select multiple jobs by clicking additional rows.
  2. Click Delete.

Editing Jobs

You can search for report jobs in the Manage Report Jobs page and edit a job.

To edit a job:
  1. In the Manage Report Jobs page, do one of the following:
    • Click the Edit icon for the job in the results table.
    • Click the Report Job Name to view the detail page for the job and then click e Edit icon next to the job name.
  2. Edit the job details using the General, Output, Schedule, and Notification tabs.
  3. Click Update Job to save your changes to this job or, to save the edited job as a new job, click Save as New and enter a name for the new job.