Generating Recurring Journal Batches
You must generate recurring journals to create unposted journal entries from the recurring journal formulas you defined. After generating the formulas, you can review or edit the recurring journal batches before posting them.
Prerequisite
Define your recurring journal entry formulas.
To generate unposted batches from recurring journal formulas:
1. Navigate to the Generate Recurring Journals window.
2. (Optional) If you have average balance processing enabled and your set of books is a consolidation set of books, select a Usage. Select Standard Balances to create recurring journals that update standard balances only. Select Average Balances to create recurring journals that update average balances only.
3. (Optional) If you have average balance processing enabled, choose Submission Details from the poplist to enter values for the recurring journals you want to generate. Choose Last Run Details to see the values that you used the last time you generated the recurring journals.
4. Select the Recurring Batches you want to generate.
5. Enter the accounting Period for which you want to create an unposted journal batch. The default is the first open accounting period following the one for which you last generated recurring journals.
6. (Optional) If you have average balance processing enabled, enter a Journal Effective Date. You can enter any valid business day, unless your set of books is a consolidation set of books or if your current recurring batch uses actual balances. In these cases, General Ledger automatically enters the first day of the period if and you cannot change the value.
Note: You can also enter non-business days if you have set the profile option Journals: Allow Non-Business Day Transactions to Yes.
7. (Optional) If you have average balance processing enabled, enter a Calculation Effective Date. General Ledger will automatically enter the nearest day of the period. You can change this to any day in any open, closed, future enterable, or permanently closed period.
8. If you have a recurring journal entry formula that uses budget balances to calculate journal amounts, enter the Budget name.
9. Choose Generate. General Ledger submits a concurrent process to create unposted journal batches based on the selected recurring journal formula batches. Note the Request ID assigned to the concurrent process.
General Ledger names the resulting journal batch as follows: <Recurring Batch Name>: <Date> <Time>. For example, Project Expense: 15-JAN-95 16:36.
10. If you generated skeleton journal entries, use the Enter Journals window to complete the journal information.
11. Post the generated recurring journal batches to update account balances.
See Also
Creating Recurring Journal Formula Batches
Creating Recurring Journal Entries
Creating Journal Batches
Posting Journal Batches
Overview of Average Balance Processing
