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Setting Up Function Space Categories for a Property

A function space category is a group of specific spaces at a property with common characteristics, usually related to capacity. The groupings can consist of indivisible spaces and configured spaces. For example, you can define function space categories such as Small Meeting Room, Medium Meeting Room, and Large Meeting Room with corresponding specific spaces.

Setting up function space categories simplifies room bookings. During the booking process, customers typically do not care in which room a function is held, as long as sufficient capacity and square footage is guaranteed.

This task is a step in Process of Setting Up Function Spaces.

To create a function space category for a property

1. Navigate to the Property Administration screen, then the Properties view.
2. In the Properties list, query for the required property.
3. Click the link in the Property Name field, and then click the Category view tab.
4. In the Category list, create a new record and complete the fields.

   The following table describes the fields.

   Field	Comments
   Name	The name of the function space category.
   Backup Required	Indicates whether the category requires backup function spaces. For more information about backup function spaces, see Marking a Space or Category as Requiring Backup.
   Physical Area	The physical area of the category.
   Type	Read only. Specifies a value of Category or Suite. The default value is Category.
   Revenue Category	The revenue category associated with the function space category. This field is automatically populated with the Revenue Category value that is associated with the selected Revenue Sub Category. If function space categories are not associated with revenue categories, then revenue rollup for the function spaces does not occur.
   Revenue Sub Category	The revenue subcategory associated with the function space category.
   Revenue Parent Category	The revenue parent category associated with the function space category. This field is automatically populated with the Revenue Parent Category value that is associated with the selected Revenue Sub Category.
   Compact Sequence	The sequence in which the category will appear in the Compact Diary view. For more information about the Compact Diary, see Function Space Diary Views.
   Property Unit of Measure	Read only. Shows the unit of measure value specified for the property.
   Effective Start Date Effective End Date	The date on which this category is available for use, and the date on which this category is no longer available for use. When effective start and end dates are defined for categories, these categories appear ineffective in the Function Space Diary on dates outside the effective period.