Siebel Hospitality Guide > Setting Up Function Spaces, Sleeping Rooms, and Suites > Process of Setting Up Function Spaces >

Marking a Space or Category as Requiring Backup

Some function spaces require a backup space in case the function space cannot be used when required. For example, a wedding party might request to have photographs taken in a garden, or might ask to use a beach attached to the hotel for a beach wedding. However, because these are outdoor events, they might be affected by weather conditions. In these cases, it might be necessary to indicate that the function space requires a backup space.

The backup space to be used instead of a specific space can be specified when a quote involving the specific space is generated. For more information about backup spaces, see Managing Functions That Require Backup Space.

You can mark individual specific spaces as requiring backup spaces, or you can mark all the spaces associated with a function space category as requiring backup spaces.

This topic contains the following topics:

• Marking a Specific Space as Requiring Backup
• Marking a Function Space Category as Requiring Backup

This task is a step in Process of Setting Up Function Spaces.

Marking a Specific Space as Requiring Backup

To mark a specific space as requiring backup, follow this procedure.

To mark a specific space as requiring backup

1. Navigate to the Property Administration screen, then the Properties view.
2. In the Properties list, query for and select the required property record.
3. Click the link in the Property Name field, and then click the Specific Space view tab.
4. In the Specific Space list, select the required specific space, and then select the Back Up Required field.

Marking a Function Space Category as Requiring Backup

To mark a function space category as requiring backup, follow this procedure.

To mark a function space category as requiring backup

1. Navigate to the Property Administration screen, then the Properties view.
2. In the Properties list, query for and select the required property record.
3. Click the link in the Property Name field, and then click the Category view tab.
4. In the Categories list, select the required category, and then select the Back Up Required field.