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Oracle® Fusion Middleware Administrator's Guide for Oracle WebCenter
11g Release 1 (11.1.1.4.0)

Part Number E12405-13
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3 Maintaining WebCenter Spaces

Keeping the WebCenter Spaces application up and running requires input from both the Fusion Middleware administrator and the WebCenter Spaces administrator. This chapter outlines the roles and responsibilities of each administrator who may, in some cases, be the same person.

Some roadmaps are also provided to help guide you through the process.

This chapter includes the following sections:

Audience

The content of this chapter is intended for Fusion Middleware administrators responsible for WebCenter Spaces (users granted the Admin role through the Oracle WebLogic Server Administration Console) and WebCenter Spaces administrators (users granted the Administrator role through WebCenter Spaces Administration).

Note:

Administrators maintaining WebCenter Portal applications should refer to Chapter 5, "Maintaining WebCenter Portal Applications".

3.1 Role of the Fusion Middleware Administrator

Oracle Fusion Middleware provides a single administrative role with complete administrative capabilities—the Admin role. The Fusion Middleware administrator can perform the complete range of security-sensitive administrative duties, and all installation, configuration, and audit tasks. This administrator is also responsible for setting up and configuring WebCenter Spaces immediately after installation, and performing on-going administrative tasks for WebCenter Spaces and other Oracle WebCenter components. Throughout this document, this administrator is referred to as the Fusion Middleware administrator.

A single Fusion Middleware administrator account (weblogic by default) is set up when Fusion Middleware is installed. The password is the one you provided during installation.

To find out what on-going administrative tasks a Fusion Middleware administrator is expected to perform in relation to WebCenter Spaces, follow the Roadmap - Administering and Monitoring WebCenter Spaces.

Note:

The Fusion Middleware administrator is also responsible for getting WebCenter Spaces up and running out-of-the-box, for details see Section 2.4, "Setting Up WebCenter Spaces for the First Time (Roadmap)".

3.2 Role of the WebCenter Spaces Administrator

WebCenter Spaces administrators have the highest application privileges within the WebCenter Spaces application itself. This administrator can view and customize every aspect of the WebCenter Spaces application, manage users and roles, and delegate responsibilities to others.

Out-of-the-box, the default Fusion Middleware administrator (weblogic) is the only user assigned to the WebCenter Spaces Administrator role. The password is the one provided during installation.

To find out what on-going administrative tasks a WebCenter Spaces administrator is expected to perform in relation to WebCenter Spaces, follow the Roadmap - Keeping WebCenter Spaces Up and Running.

Note:

The WebCenter Spaces administrator is also responsible for customizing WebCenter Spaces out-of-the-box, for details see Section 2.5, "Customizing WebCenter Spaces for the First Time (Roadmap)".

3.3 System Administration for WebCenter Spaces (Roadmap)

The roadmap in Table 3-1 outlines typical tasks that a Fusion Middleware administrator might perform to keep WebCenter Spaces up and running.

Table 3-1 Roadmap - Administering and Monitoring WebCenter Spaces

Task Documentation Role

Stop and start the managed server

Restart the managed server on which WebCenter Spaces is deployed to effect configuration changes or for routine maintenance:

Tip: The managed server for WebCenter Spaces is named WC_Spaces.

Fusion Middleware Admin

View and manage log files

Identify and diagnose problems through log files. WebCenter Spaces logs record all types of events, including startup and shutdown information, errors, warnings, and other information:

Fusion Middleware Admin

Monitor performance

Analyze the performance of WebCenter Spaces and monitor its current status through Fusion Middleware Control Console:

Fusion Middleware administrators granted one of these roles can view performance metrics: Admin, Operator, Monitor. To find out more, see in "Understanding Administrative Operations, Roles, and Tools".

WebCenter Spaces administrators can monitor application performance and usage using WebCenter Analytics:

Fusion Middleware Admin

WebCenter Spaces Admin

Tune application properties

Reconfigure performance related parameters for the WebCenter environment, WebCenter application, and WebCenter services:

Fusion Middleware Admin

Stop and start WebCenter Spaces

Fusion Middleware administrators may shut down WebCenter Spaces for maintenance purposes and then restart the application:

Fusion Middleware Admin

Modify back-end services

Add, modify, and delete connections through Fusion Middleware Control Console. See:

Fusion Middleware Admin

  • Content Repositories

 
  • Mail Servers

 
  • BPEL Servers

 
  • Collaboration Services

 
  • Calendar Services

 
  • Secure Enterprise Search

 
  • Analytics Services

 
  • Activity Graph Services

 
  • Personalization Services

 
  • Events, Links, Lists, Notes, Tags, and People Connections

 

Modify external applications and portlet producers

Add, modify, and delete connections through Fusion Middleware Control Console. See:

Fusion Middleware Admin

  • External Applications

 
  • Portlet Producers

 

Configure SSL communication

Configure secure communication:

See also Oracle Fusion Middleware Security Guide.

Fusion Middleware Admin

Reassociate your identity, policy, and credential stores

Reassociate your identity or policy stores:

See also Oracle Fusion Middleware Security Guide.

Fusion Middleware Admin

Reconfigure WebCenter repository

Reconfigure the WebCenter repository:

Fusion Middleware Admin

Reconfigure MDS repository

Reconfigure the application's MDS repository:

See also Oracle Fusion Middleware Administrator's Guide:

Fusion Middleware Admin

Reconfigure WebCenter Spaces workflows

Install WebCenter Spaces workflows on a different BPEL server and reconfigure the connection:

Fusion Middleware Admin

Export WebCenter Spaces

Use the export facility to move content to a remote instance or between stage and production environments:

Fusion Middleware Admin

Import WebCenter Spaces

Use the import facility to restore WebCenter Spaces from a backup or to move content to a remote instance or between stage and production environments:

Fusion Middleware Admin


3.4 Application Administration for WebCenter Spaces (Roadmap)

The roadmap in Table 3-2 outlines typical tasks that a WebCenter Spaces administrator might perform while WebCenter Spaces is up and running.

If WebCenter Spaces must be taken offline for maintenance, ensure that a suitable message displays to any users who attempt to access the application while it is offline.

Table 3-2 Roadmap - Keeping WebCenter Spaces Up and Running

Task Documentation Role

Modify Application Settings

Modify application-wide settings as required:

WebCenter Spaces Admin

Manage Home Spaces

Manage personal pages and business role pages. Push content to Home Spaces:

WebCenter Spaces Admin

Manage Spaces

Take any Space temporarily offline and close down any Space that is inactive. Edit and delete any Space:

WebCenter Spaces Admin

Manage Space Templates

Manage Space templates. Review and delete any template:

WebCenter Spaces Admin

Maintain Users and Roles

Maintain security. Modify user role permissions and assign new roles:

WebCenter Spaces Admin

Manage External Applications

Maintain external applications. Add, modify, and delete entries:

WebCenter Spaces Admin

AppConnectionManager r

Manage Portlet Producers

Maintain portlet producers. Add, modify, and delete entries:

WebCenter Spaces Admin

AppConnectionManager r