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Oracle Receivables User Guide
Release 12.1
Part Number E13522-04
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Overview of Oracle Receivables

Receivables Workbenches

Oracle Receivables provides three integrated workbenches that you can use to perform most of your day-to-day Accounts Receivable operations. You can use the Receipts Workbench to perform most of your receipt-related tasks and the Transactions Workbench to process your invoices, debit memos, credit memos, on-account credits, chargebacks, and adjustments. The Bills Receivable Workbench lets you create, update, remit, and manage your bills receivable.

Each workbench lets you find critical information in a flexible way, see the results in your defined format, and selectively take appropriate action. For example, in the Transactions Workbench, you can query transactions based on the bill-to or ship-to customer, currency, transaction number, or General Ledger date. You can then review financial, application, and installment information, perform adjustments, create a credit memo, or complete the transaction. All of the windows you need are accessible from just one window, so you can query a transaction once, then perform several operations without having to find it again.

Function Security

You may not have access to every window, button, or tabbed region within a workbench. This is because your system administrator may be using Function Security to prevent users with your responsibility from performing specific Receivables operations. For example, your responsibility might allow you to enter receipts but prevent you from deleting them. For more information, see: Function Security in Oracle Receivables, Oracle Receivables Implementation Guide.

Folders

Several of the windows in the Receivables workbenches are folders. Folders let you choose which fields you want to view and where they appear in a window. You can tell if a window is a folder if an open folder icon appears at the top left portion of the window. Additionally, if the profile option Flexview: Allow Customization is set to Yes, you can save your customizations to a particular window to quickly retrieve that subset of records later. You can modify the appearance of a folder by choosing options on the Folder menu.

Summary and Detail Windows

The Receipts and Transactions workbenches let you view records one at a time or as a group. Detail windows display only one receipt or transaction at a time, but provide more information about the record because they contain more fields and tabbed regions. Summary windows, by contrast, can display multiple records at once but require that you "drill down" to the detail window to view additional information about the current record. Following is a list of the available detail and summary windows within the Receivables Workbenches:

Find Windows

Find windows are available within each of the Receivables workbenches. These windows let you search for information based on a specific set of criteria that you specify. For example, the Find Transactions window lets you search for multiple records by entering a range of transaction numbers, dates, batches, or transaction types. You can also retrieve a single record by entering a specific document or transaction number.

You can access Find windows from the View menu.

List of Values

The list of values is a powerful, time saving feature that lets you choose valid data for a field from a predefined list. If the <List> lamp appears when your cursor is in a field, you can choose the List of Values icon to view a list of valid entries for that field. Simply click on the value you want; Receivables enters the data you selected and moves the cursor to the next field in the window.

Tools menu

In the Receipts, Transactions, and Bills Receivable Workbenches, the Tools pulldown menu lets you perform operations in addition to those provided by the action buttons. For example, in the Receipts Workbench, you can view the sum of multiple receipts in the Receipt Totals window, and review the functional currency gain or loss resulting from a currency exchange rate adjustment in the Receipt History window.

In the Transactions Workbench, the Tools menu provides access to functions that are not accessible via action buttons. For example, the Balances button does not appear in the Transactions Summary window, but you can display the Transaction Balances window by choosing Balances from the Tools menu.

In the Bills Receivable Workbench, the Tools menu provides additional functionality for managing bills receivable. For example, in the Bills Receivable window you can view exchange rate information for currencies that are different from the functional currency, or use the Exchange option to exchange a bill receivable for a new bill receivable.

View Accounting Windows

In the Receipts and Transactions workbenches you can view the detail accounting lines for an item in the form of a balanced accounting entry (i.e., debits equal credits) by choosing View Accounting from the Tools menu. You can also choose to view the detail accounting as t-accounts. Use these features to see how a transaction affects the account balances in your general ledger.

Note: You can also view detail accounting lines for adjustments from the Adjustments window.

View Currency Details Windows

If you are using Multiple Reporting Currencies (MRC) functionality, then you can view transaction amounts in the primary and reporting functional currencies simultaneously from a single responsibility. You can access the View Currency Details inquiry window from either the Receipts or Transactions workbench. See: Viewing MRC Details for a Transaction.

Related Topics

Receipts Workbench

Transactions Workbench

Bills Receivable Workbench

Receipts Workbench

Use the Receipts Workbench to create receipt batches and enter, apply, reverse, reapply, and delete individual receipts. You can enter receipts manually, import them using AutoLockbox, or create them automatically. You can also use this workbench to clear or risk eliminate factored receipts, remit automatic receipts, create chargebacks and adjustments, and submit Post QuickCash to automatically update your customer's account balance.

Default Attributes

When you enter receipts individually, Receivables provides default values for the following attributes in the Receipts and Receipts Summary windows:

When you enter receipts as part of a batch, receipts that you enter inherit the following attributes, in addition to those listed above:

You can also set up default values for new receipt batches. For example, you define the batch source 'Standard' and set Automatic Batch Numbering to Yes for this source. You also set the profile option AR: Receipt Batch Source to 'Standard' (see below). Then, when you create a new batch, Receivables uses Standard Source as the default batch source and automatically generates a unique batch number when you save.

Other profile options that you can setup to provide default values in the Receipts Workbench include:

Note: If a user has access to multiple organizations, Receivables does not default the receipt batch source in Receipt Batches and Receipt Batches Summary windows.

For more information, see: Overview of Receivables User Profile Options, Oracle Receivables Implementation Guide.

Folder Windows

The following windows in the Receipts Workbench are Folder windows. You can customize the appearance of these windows by selecting options from the Folder menu:

Using the Receipts Workbench

Receipts Workbench

the picture is described in the document text

For a text description of this graphic, see: Text Description of the Receipts Workbench Graphic.

Refer to the table below to help you use the Receipts Workbench and the corresponding Receivables documentation more effectively. The phrase "Not Applicable" in the Window/ tabbed region column indicates that the documentation for that topic is an essay or general description of the feature; therefore, the corresponding window name is not applicable.

Topic Section/Task Window/tabbed region
Adjustments Create an Adjustment Applications window, choose the Adjustments button.
Applying Receipts Apply Receipts Receipts or Receipts Summary window
Approving Remittances Approve Remittance Batches Remittances window
AutoCash AutoCash Not Applicable
AutoLockbox Using AutoLockbox
Running AutoLockbox
Submit Lockbox Processing window
Automatic Receipts Create Automatic Receipts Receipt Batches window
Automatic Receipts Automatically Create Remittance Batches Remittances window
Automatic Receipts Automatically Select Transactions for Application (Search and Apply button) Applications window
Automatic Receipts Approve Automatic Receipts Receipt Batches window
Automatic Receipts Format Automatic Receipts Receipt Batches window
Automatic Receipts Manually Enter Automatic Receipts Receipts window
Automatic Receipts Confirm Automatic Receipts Receipts or Receipts Summary window
Batch Batching Receipts for Easy Entry and Retrieval Receipt Batches or Receipt Batches Summary window
Chargebacks Chargebacks and Adjustments Applications window, choose the Chargebacks button.
Clearing Receipts Automatic Clearing for Receipts Run Automatic Clearing window
Confirming Automatic Receipts Confirm Automatic Receipts Receipts or Receipts Summary window
Discounts Discounts Not Applicable
Entering Receipts Enter Receipts Receipts; or Receipts Summary window
Factoring Remittances Factor Remittances Remittances
Formatting Automatic Receipts Format Automatic Receipts Receipt Batches window
Formatting Remittance Batches Format Remittance Layouts Remittances window
Lockbox Using AutoLockbox
Running AutoLockbox
Submit Lockbox Processing window
Maintaining Lockbox Transmission Maintain Lockbox Transmission Lockbox Transmission Data
Note Receivable Create a Note Receivable Receipts window
Post QuickCash Post QuickCash Receipt Batches Summary window
QuickCash QuickCash Receipt Batches window
Reapplying Receipts Reapply Receipts Applications window
Reconciling Receipts Reconcile Receipts Reconcile Bank Statements window (Oracle Cash Management)
Remitting Receipts Create Remittance Batches Remittances window
Remittances Create Remittance Batches Remittances window
Remittances Format Remittance Layouts Not Applicable
Remittances Approve Remittance Batches Remittances window
Reversing Receipts Reverse Receipts Receipts or Receipts Summary window
Reviewing Receipts and Applications Review Receipts and Applications Applications window
Risk Eliminating Factored Receipts Automatic Clearing for Receipts Run Automatic Clearing window
Transmission History Viewing Lockbox Transmission History Transmission History window

Related Topics

Transactions Workbench

Bills Receivable Workbench

Transactions Workbench

Use the Transactions Workbench to create new and update existing invoices, debit memos, credit memos, on-account credits, and commitments within Receivables. You can also use this workbench to enter, review, or complete transactions, copy invoices, create adjustments, credit transactions, review invoice installments, and update chargebacks.

Default Attributes

When you enter transactions individually, Receivables provides default values for the following attributes in the Transactions and the Transactions Summary windows:

You can also define the profile option AR: Transaction Batch Source to provide a default batch source for your transactions. This profile option determines the value of the Batch field in the Transactions, Transactions Summary, Transaction Batches, Transaction Batches Summary, and Credit Transactions windows.

Folder Windows

The following windows in the Transactions Workbench are Folder windows. You can customize the appearance of these windows by selecting options from the Folder menu:

Using the Transactions Workbench

Transactions Workbench

the picture is described in the document text

For a text description of this graphic, see: Text Description of the Transactions Workbench Graphic.

Refer to the table below to help you use the Transactions Workbench and the corresponding Receivables documentation more effectively. The phrase "Not Applicable" in the Window/ tabbed region column indicates that the documentation for that topic is an overview or topical essay.

Topic Section/Task Window/tabbed region
Accounting Review Accounting Information Distributions window
Accounting Default Accounting for Transactions Not Applicable
Adjustments About Adjustments Not Applicable
Adjustments Enter Manual Adjustments Adjustments window
Adjustments Create Automatic Adjustments Create AutoAdjustments window
Addresses Define Remit To Addresses, Oracle Receivables Implementation Guide Remit To Addresses window
AutoAccounting Using AutoAccounting Not Applicable
AutoAccounting Define AutoAccounting, Oracle Receivables Implementation Guide AutoAccounting window
AutoInvoice Import Transactions Using AutoInvoice Run AutoInvoice window
AutoInvoice Overview of AutoInvoice Not Applicable
Batch Batch Transactions Transaction Batches or Transaction Batches Summary window
Batch Define Transaction Batch Sources, Oracle Receivables Implementation Guide Transaction Batch Sources window
Chargeback Enter Commitments Chargebacks window
Chargeback Using Commitments Not Applicable
Commitments Enter Commitments
Using Commitments
Transactions or Transactions Summary window
Complete Complete Transactions Transactions or Transactions Summary window
Copy Copy Invoices Copy Transactions window
Credit Credit Transactions Credit Transactions window
Credit Create On-Account Credits Applications window
Late Charges Calculate Late Charges Customer Profile Classes window
Late Charges Define Customer Profile Classes, Oracle Receivables Implementation Guide Customer Profile Classes window
Freight Define Freight Carriers, Oracle Receivables Implementation Guide Freight Carriers window
Freight Enter Freight Information Freight window
Guarantee Enter Commitments
Using Commitments
Transactions or Transactions Summary window
Import Import Transactions Using AutoInvoice Run AutoInvoice window
Installments Enter Invoices with Installments Transactions or Transactions Summary window
Line Enter Transaction Lines Lines window (from Transactions window
Line Credit Transaction Lines Lines window (from Credit Transactions window)
Maintain Maintain Transactions Transactions or Transactions Summary window
On-Account Credits Create On-Account Credits Applications window
Receipt Methods Define Receipt Methods, Oracle Receivables Implementation Guide Receipt Classes window
Payment Terms Define Payment Terms, Oracle Receivables Implementation Guide Payment Terms window
Print Print Transactions Print Transactions window
Print Understanding Your Printed Transactions Not Applicable
Rules Enter Invoice with Rules Transactions or Transactions Summary window
Rules Invoices with Rules Not Applicable
Sales Credits Entering Revenue Credits Sales Credits window
Tax Enter or Review Tax Information Tax window
Transactions Enter Transactions Transactions or Transactions Summary window
Transactions Import Transactions Using AutoInvoice Run AutoInvoice window
Transactions Print Transactions Print Invoices window
Types Define Transaction Types, Oracle Receivables Implementation Guide Transaction Types window
Update Transaction Maintain Transactions Transactions or Transactions Summary window

Related Topics

Receipts Workbench

Bills Receivable Workbench

Bills Receivable Workbench

Use the Bills Receivable Workbench to create, update, remit, and manage bills receivable. You can create a bill receivable and assign transactions to the bill either manually or automatically. You can also use this workbench to review bills receivable, update the status of a bill, and create and maintain bills receivable remittance batches. The Bills Receivable Workbench also manages creating and applying receipts, and eliminating risk on remitted bills receivable.

You can also exchange a transaction for a bill receivable in the Transactions Workbench, and use the Receipts Workbench to reverse or unapply receipts applied to bills receivable.

Default Attributes

When you create a bill receivable or a bills receivable remittance, Receivables provides default values for the following attributes in the Bills Receivable and Remittances windows:

You can also define the AR: Bills Receivable Batch Source profile option to provide a default batch source for your bills receivable. This profile option determines the value of the Batch field in the Bills Receivable and Bills Receivable Transaction Batches windows.

Setup Options

There are two profile options that belong to the Bills Receivable Workbench:

This system option applies to other transactions except bills receivable:

Folder Windows

There is one Folder window in the Bills Receivable Workbench. You can customize the appearance of this window by selecting options from the Folder menu:

Using the Bills Receivable Workbench

Refer to the table below to help you use the Bills Receivable Workbench and the corresponding Receivables documentation more effectively. The phrase "Not Applicable" in the Window/tabbed region column indicates that the documentation for that topic is an essay or general description of the feature.

Topic Section/Task Window/tabbed region
Accept Accepting a Bill Receivable Acceptance window
Accounting Bills Receivable Creation Not Applicable
Accounting Accounting for Bills Receivable Remittances and Receipts Not Applicable
Assignments Manually Assigning Transactions to a Bill Receivable Assignments window
Assignments Batching Transactions for Bills Receivable Bills Receivable Transaction Batches window
Assignments Viewing Bills Receivable Assignments Bills Receivable Portfolio Management window
AutoAccounting AutoAccounting, Oracle Receivables Implementation Guide Automatic Accounting window
AutoInvoice Flagging Transactions for Automatic or Direct Exchange into Bills Receivable Transactions window
Banks Entering Bills Receivable Bank Account Information Bills Receivable window
Banks Creating a Bills Receivable Remittance Batch Remittances window
Batch Batching Transactions for Bills Receivable Bills Receivable Transaction Batches window
Batch Creating a Bills Receivable Remittance Batch Remittances window
Batch Transaction Batch Sources, Oracle Receivables Implementation Guide Transaction Sources window
Batch Bills Receivable Remittance Batch Management Report Bills Receivable Remittance Batch Management report
Bills Receivable Bills Receivable Creation Not Applicable
Bills Receivable Defining a Bills Receivable Creation Receipt Method, Oracle Receivables Implementation Guide Receipt Classes window
Cancel Canceling a Bill Receivable Cancel window
Collections Viewing Bills Receivable Transaction Information Account Details window
Complete Completing a Bill Receivable Bills Receivable window
Document Sequences Implementing Document Sequences, Oracle Receivables Implementation Guide Sequence Assignments window
Document Sequences Transaction Batch Sources, Oracle Receivables Implementation Guide Transaction Sources window
Document Sequences Batching Transactions for Bills Receivable Bills Receivable Transaction Batches window
Drawee Defining Customer Drawee Sites Customer Addresses window
Drawee Flagging Transactions for Automatic or Direct Exchange into Bills Receivable Transactions window
Endorse Endorsing a Bill Receivable Endorse window
Exchange Exchanging a Transaction for a Bill Receivable Transactions window
Exchange Exchanging a Bill Receivable for a New Bill Receivable Exchange window
Export Exporting and Importing Bills Receivable Remittances Not Applicable
History Viewing Bills Receivable History History window
Holds Holding or Releasing from Hold a Bill Receivable Bills Receivable Portfolio Management window
Import Exporting and Importing Bills Receivable Remittances Not Applicable
Receipt Method Defining a Bills Receivable Creation Receipt Method, Oracle Receivables Implementation Guide Receipt Classes window
Receipt Method Defining Bills Receivable Remittance Receipt Methods, Oracle Receivables Implementation Guide Receipt Classes window
Print Automatic Receipt Programs, Oracle Receivables Implementation Guide Format Programs window
Print Printing a Bill Receivable Bills Receivable window
Print Bills Receivable Stamp Values Stamp Values window
Print Formatting and Printing Bills Receivable Remittances Bills Receivable Transaction Batches window
Print Bills Receivable Format Report Program Remittance Batch Actions window
Protest Marking a Bill Receivable as Under Protest Protest window
Recall Recalling a Bill Receivable Recall window
Receipts Receipt Sources, Oracle Receivables Implementation Guide Receipt Sources window
Receipts Creating Receipts for Bills Receivable Remittances Not Applicable
Receipts Accounting for Bills Receivable Remittances and Receipts Not Applicable
Receipts Bills Receivable Maturity and Risk Program and Report Bills Receivable Maturity and Risk program
Receipts Reversing and Unapplying Receipts for Bills Receivable Not Applicable
Receipts Transactions Awaiting Consolidation Transactions Awaiting Consolidation
Reminder Letters Bills Receivable Reminder Letters Bills Receivable Reminder Letters
Remittance Receivables Activities, Oracle Receivables Implementation Guide Receivables Activities window
Remittance Bills Receivable Remittance Not Applicable
Remittance Creating a Bills Receivable Remittance Batch Remittances window
Remittance Maintaining Bills Receivable Remittances Maintain Remittance Batch window
Remittance Bills Receivable Remittance Batch Management Report Bills Receivable Remittance Batch Management report
Reports Bills Receivable Reports Not Applicable
Risk Eliminating or Reestablishing Risk on a Bill Receivable Bills Receivable Portfolio Management window
Risk Bills Receivable Maturity and Risk Program and Report Bills Receivable Maturity and Risk program
Stamps Bills Receivable Stamp Values Stamp Values window
Status Updating Bills Receivable Bills Receivable Portfolio Management window
Status Bills Receivable By Status Report Bills Receivable By Status report
Transactions Defining Receivables System Options, Oracle Receivables Implementation Guide System Options window
Transactions Bills Receivable Transaction Types, Oracle Receivables Implementation Guide Transaction Types window
Transactions Manually Assigning Transactions to a Bill Receivable Assignments window
Transactions Flagging Transactions for Automatic or Direct Exchange into Bills Receivable Transactions window
Transactions Batching Transactions for Bills Receivable Bills Receivable Transaction Batches window
Transactions Exchanging a Transaction for a Bill Receivable Transactions window
Transactions Viewing Bills Receivable Transaction Information Customer Accounts window, Account Overview window, Account Details window
Transactions Automatic Transactions Batch Report Automatic Transactions Batch report
Transactions Transactions Awaiting Consolidation Transactions Awaiting Consolidation report
Unpaid Exchanging a Bill Receivable for a New Bill Receivable Exchange window
Unpaid Marking a Bill Receivable as Unpaid Unpaid window
Unpaid Restating a Bill Receivable Restate window

Related Topics

Receipts Workbench

Transactions Workbench