Java Desktop System Email and Calendar User Guide

Sending Messages

You can send messages, reply to messages that you receive, or forward messages that you receive. You can enter addresses to which you want to send messages in the following fields in the message window:

To: Enter the addresses to which you want to send the message in this field.
Cc: To cc a message means to copy the message to another address. Enter the addresses to which you want to copy the message in this field. To display the Cc field, choose View -> Cc Field in the message window.
Bcc: Enter the addresses to which you want to blind-copy the message in this field. When you blind-copy a message, the addresses that you blind-copy do not appear in the delivered message. To display the Bcc field, choose View -> Bcc Field in the message window.

You can also use the To, Cc, and Bcc buttons to select contacts to send your message to.

To Send a Message

To compose and send a message, perform the following steps:

Choose File -> New -> Mail Message. Alternatively, choose Actions -> Compose New Message.

Use the Compose a message window to compose your message. The following table describes the elements in the Compose a message window:

Element	Description
From	If you have more than one email account, use this drop-down list to select which email address to put in the From field of the message.
Signature	If you want to add a signature to your message, use this drop-down list to select the signature to add. You can select a signature that is generated automatically from your email account details. You can also create custom signatures. For more information about signatures, see Setting Composer Preferences.
To	Enter the email address to which you want to send the message. If you want to send the message to more than one address, separate the addresses with a comma. For information about how to add contacts from your contacts list to the To field, see To Select Contacts for a Message.
Subject	Type a brief summary of the topic of your message in this text box.
Content	Type the text of your message in the area of the window under the Subject field and the format toolbar. You can format messages that you send. For more information, see Composing Messages.

You can attach a file to the message. To attach a file to the message, perform the following steps:
1. In the Compose a message window, choose Insert -> Attachment. An Attach file(s) dialog is displayed.
2. Use the dialog to select a file to attach to the message. When you select a file, click OK. The attachment is displayed as an icon in an attachments pane on the Compose a message window.
To send the message, choose File -> Send.

To Reply to a Message

Perform the following steps:

Open the folder that contains the message to which you want to reply. In the message list, select the message to which you want to reply.

Alternatively, open the message to which you want to reply.
To reply to the sender of the message, choose Actions -> Reply to Sender.

To reply to the sender of the message, and everyone copied on the message, choose Actions -> Reply to All.

You can reply to a message from a mailing list, so that your reply is sent only to the mailing list, but not sent to the sender, or to individuals copied on the message. To do this, choose Actions -> Reply to List.

A new message window is displayed. Depending on your preference settings, the new message might contain the original message.
Type the text of your message in the area of the window under the Subject field and the format toolbar.
To send the message, choose File -> Send.

To Forward a Message

You can forward a message to other addresses. You can forward a message in several ways. The following table describes the ways you can forward a message:

Forward As	Description
An attachment	Attaches the forwarded message as a file to the new message.
Inline	Inserts the forwarded message in the body of the new message. This style is useful if you want to quote from the forwarded message.
Quoted	Inserts the forwarded message in the body of the new message, and inserts characters, such as greater-than signs (>), before each line of the forwarded message. This style is useful if you want to quote from the forwarded message, and want to visually mark the lines from the forwarded message.
Redirect	Forwards the message and preserves the message header information. For example, imagine that you receive a message from Alex Popov, then redirect the message to Joe Garcia. When Joe Garcia opens the message, Alex Popov appears as the sender of the message. This style is useful if you receive a message for which you are not the most appropriate recipient. For example, if you work in customer service, and the message is a sales inquiry.

To forward a message, perform the following steps:

Open the folder that contains the message that you want to forward. In the message list, select the message that you want to forward.

Alternatively, you can open the message that you want to forward.

Choose Actions -> Forward Message. A new message window is displayed.

Alternatively, you can use the Actions -> Forward menu to forward the message in another style. The following table describes how to forward a message in other styles:

To Forward a Message as ...	Choose ...
An attachment	Actions -> Forward -> Attached
Inline	Actions -> Forward -> Inline
Quoted	Actions -> Forward -> Quoted
Redirect	Actions -> Forward -> Redirect

In the To field, enter the email address to which you want to forward the message. If you want to forward the message to more than one address, separate the addresses with a comma.

For information about how to add contacts to the To field, see To Select Contacts for a Message.
If you want to add more text to the message, type the text in the area under the Subject field and the format toolbar.
To send the message, choose File -> Send.

You can specify a default forward style. For more information, see Setting Composer Preferences.

To Select Contacts for a Message

You can add contacts from your contacts folders to the To, Cc, and Bcc fields of your message.

To add contacts to a message, perform the following steps:

To add contacts, click on the To, Cc, or Bcc buttons in your message. A Select Contacts from Addressbook dialog is displayed.

Use the Select Contacts from Addressbook dialog to add contacts to your message. The following table describes the elements in the Select Contacts from Addressbook dialog:

Element	Description
Folder	Click on the folder selector button to select a contacts folder from which you want to select the contacts. For information about how to specify a default contacts folder, see Setting Folders Preferences.
Category	Select a category to which the contact belongs from the drop-down list. The list of contacts in the lower part of the dialog displays all contacts in that category. To display contacts in all categories, select All Categories.
Name text box	Type the name of a contact to search for, then click on the Find button to find the contact in the list of contacts.
List of contacts	Displays a list of the contacts and contact lists in the current folder. The contents of the list depend on the following factors: The folder that you select. The category that you select. Whether you search for names. Whether you add contacts to the To, Cc, Bcc fields.
To	To add a contact to the To field of your message, select the contact in the list of contacts, then click on the To button.
Cc	To add a contact to the Cc field of your message, select the contact in the list of contacts, then click on the Cc button.
Bcc	To add a contact to the Bcc field of your message, select the contact in the list of contacts, then click on the Bcc button.

Click OK to add the contacts to the To, Cc, and Bcc fields of your message, and close the dialog.