Java Desktop System Email and Calendar User Guide

Setting Folders Preferences

Use the Folder Settings dialog to specify folder preferences. You can customize the folder preferences in the following functional areas:

Default Folders
Offline Folders
Autocompletion Folders

Default Folders Preferences

Use the Default Folders tabbed section to specify default folders for Email and Calendar components. Table 12–5 lists the default folder preferences that you can set.

Table 12–5 Default Folder Preferences


Dialog Element	Description
Mail	Use this preference to specify the folder to which you want incoming messages delivered. This preference relates to POP email accounts only. Click on the folder button to open the Select Default Folder dialog. Select the folder to which you want your messages delivered from the dialog, then click OK.
Contacts	Use this preference to specify the default folder where you want to store your contact information. Click on the folder button to open the Select Default Folder dialog. Select the folder where you want to store your contacts from the dialog, then click OK.
Calendar	Use this preference to specify the default folder where you want to store your appointments and meetings. A summary of the default calendar folder is displayed in your Summary. When you synchronize a PDA, the PDA synchronizes with the default calendar folder. Click on the folder button to open the Select Default Folder dialog. Select the folder where you want to store your appointments and meetings from the dialog, then click OK. Note – To use your Personal Calendar folder from your `Sun Java System Calendar Server` account, select the Personal Calendar folder from the Select Default Folder dialog.
Tasks	Use this preference to specify the default folder where you want to store your tasks. A summary of the default tasks folder is displayed in your Summary. When you synchronize a PDA, the PDA synchronizes with the default tasks folder. Click on the folder button to open the Select Default Folder dialog. Select the folder where you want to store your tasks from the dialog, then click OK. Note – To use your Personal Tasks folder from your `Sun Java System Calendar Server` account, select the Personal Tasks folder from the Select Default Folder dialog.

Offline Folders Preferences

Use the Offline Folders tabbed section to specify your offline folders. When you switch from online mode to offline mode, Email and Calendar creates copies of the folders you select, on your system. For more information about offline mode and online mode, see Working Offline.

Use the mail folder tree to select the folders that you want to work with offline. Click on the plus sign (+) beside a folder to expand the contents of the folder. To collapse the contents of a folder, click on the minus sign (-) beside the folder.

Autocompletion Folders Preferences

Use the Autocompletion Folders tabbed section to specify contact folders to search when Email and Calendar attempts to autocomplete addresses in the To, Cc, and Bcc fields of your messages.

To specify an address autocompletion folder, click on the Add button. Select the folder that you want from the Add a Folder dialog, then click OK.

To remove a folder from the list of address autocompletion folders, select the folder in the Extra Completion folders list, then click on the Remove button.