Apply

Click on this button to save any changes that you have made in the Settings dialog, and to implement the changes immediately.

Close

Click on this button to close the Settings dialog. Any changes that you made are not saved.

OK

Click on this button to save any changes that you have made in the Settings dialog, and to close the dialog.

Accounts table 

This table lists your mail accounts. Double-click on a mail account to edit the mail account. 

Add

Click on this button to add a mail account. The Account Assistant is displayed. The Account Assistant guides you through the process to add a mail account.

For more information about how to add a mail account, see Using the Setup Assistant.

Edit

To edit a mail account, select the account in the accounts table, then click on the Edit button.

For more information about how to edit a mail account, see To Edit a Mail Account.

Remove

To delete a mail account, select the account in the accounts table, then click on the Remove button. A confirmation dialog is displayed. Click Delete on the confirmation dialog to delete the mail account.

Default

To make a mail account your default mail account, select the account in the accounts table, then click on the Default button.

Enable, Disable

To disable a mail account, select the account in the accounts table, then click on the Disable button. Alternatively, click on the check box in the Enabled column for the account.

To enable a mail account, select the account, then click on the Enable button. Alternatively, click on the check box in the Enabled column for the account.

Default signature

Select a signature to use as your default signature from the drop-down list. The signature that you select is added to all your messages. 

Add new signature

Click on this button to add a signature to the list of signatures.  

To add a signature to the list of signatures, perform the following steps: 

• Click on the Add button to display the Edit signature dialog.

• Type a name for the signature in the Name text box.

• Type the signature in the content area of the dialog. For information about how to format the signature, see Composing Messages.

• Choose File -> Save and Close to save the signature and close the dialog.

Drafts folder

When you choose File -> Save Draft from the Compose a message window, the draft message is saved. Use this preference to specify the folder in which to store your draft messages.

Click on the folder button to open the Select Folder dialog. Select the folder in which to store your draft messages from the Select Folder dialog, then click OK.

Sent messages folder

When you send a message, a copy of the message is saved automatically. Use this preference to specify the folder in which to store your sent messages.  

Click on the folder button to open the Select Folder dialog. Select the folder in which to store your sent messages from the Select Folder dialog, then click OK.

Restore Defaults

Click on this button to restore the Email and Calendar default settings for the Drafts folder and Sent messages folder preferences.

Always carbon-copy (Cc) to

Select this option if you want to copy all of your messages to an address. Enter the address to which you want to copy your messages in the field. If you want to copy your messages to more than one address, separate the addresses with a comma. 

Always blind carbon-copy (Bcc) to

Select this option if you want to blind-copy all of your messages to an address. Enter the address to which you want to blind-copy your messages in the field. If you want to blind-copy your messages to more than one address, separate the addresses with a comma. 

PGP/GPG Key ID

Type your public key in the text box. 

Always sign outgoing messages when using this account

Select this option to attach an encrypted signature to all messages that you send from this email account. 

Don't sign meeting requests (for Outlook compatibility)

Select this option if you do not want to attach an encrypted signature when you send meeting information to attendees in Calendar.

Outlook cannot accept meeting requests with encrypted signatures. Select this option if any of the meeting attendees use Outlook.

Always encrypt to myself when sending encrypted mail

Select this option to always send a copy of your encrypted messages to yourself in encrypted form. 

Select this option if you want to be able to decrypt the encrypted messages that you send, for example, in your Sent folder or Outbox folder.

Always trust keys in my keyring when encrypting

Select this option if you do not want to validate the public keys of contacts who are in your public keyring when you encrypt a message. A public keyring is a file that lists all of the public keys that you know.

Mail

Use this preference to specify the folder to which you want incoming messages delivered. This preference relates to POP email accounts only. 

Click on the folder button to open the Select Default Folder dialog. Select the folder to which you want your messages delivered from the dialog, then click OK.

Contacts

Use this preference to specify the default folder where you want to store your contact information. 

Click on the folder button to open the Select Default Folder dialog. Select the folder where you want to store your contacts from the dialog, then click OK.

Calendar

Use this preference to specify the default folder where you want to store your appointments and meetings. 

A summary of the default calendar folder is displayed in your Summary. When you synchronize a PDA, the PDA synchronizes with the default calendar folder.

Click on the folder button to open the Select Default Folder dialog. Select the folder where you want to store your appointments and meetings from the dialog, then click OK.

To use your Personal Calendar folder from your Sun Java System Calendar Server account, select the Personal Calendar folder from the Select Default Folder dialog.

Tasks

Use this preference to specify the default folder where you want to store your tasks. 

A summary of the default tasks folder is displayed in your Summary. When you synchronize a PDA, the PDA synchronizes with the default tasks folder.

Click on the folder button to open the Select Default Folder dialog. Select the folder where you want to store your tasks from the dialog, then click OK.

To use your Personal Tasks folder from your Sun Java System Calendar Server account, select the Personal Tasks folder from the Select Default Folder dialog.

Use the same fonts as other applications

Select this option if you want Email and Calendar to use the font settings that are specified in the Font preference tool. Email and Calendar uses the font settings in the Font preference tool for the Email and Calendar user interface, and for messages in HTML format.

Standard Font

If you deselect the Use the same fonts as other applications option, use this preference to select a font to use for the Email and Calendar user interface, and for messages in HTML format. Click on the font selector button. A Select HTML variable width font dialog is displayed. Use the dialog to select the font that you require.

Terminal Font

If you deselect the Use the same fonts as other applications option, use this preference to select a font to use in the preview pane. Click on the font selector button. A Select HTML fixed width font dialog is displayed. Use the dialog to select the font that you require.

Mark messages as read after n seconds

Select this option if you want to mark messages as read automatically after the message is displayed in the preview pane for a specified period of time. 

Use the spin box to specify how long to wait before the message is marked as read. 

Default character encoding

Select the default character encoding for your messages from the drop-down list. For information about character encoding and international messages, see Sending and Receiving International Messages.

Highlight quotations with color color

Lines in messages that begin with a greater-than sign (>) are quotations from other messages. Select this option if you want quotations in your messages to appear in a particular color. 

Click on the color selector button to select a color for quotations. A Pick a color dialog is displayed. Use the dialog to select the color that you require.

Empty trash folders on exit

Select this option to delete permanently the contents of your Trash folders when you quit Email and Calendar.

Confirm before expunging a folder

Select this option to display a confirmation message before you remove permanently from a folder the messages that you deleted from that folder. 

Do not notify me when new mail arrives

Select this option to give no audible feedback when a message is received. 

Beep when new mail arrives

Select this option if you want Email and Calendar to make a sound when a message is received.

Play sound file when new mail arrives

Select this option to play a sound file when you receive a message. 

Enter the name of the sound file to play in the Specify filename drop-down combination box. Alternatively, click Browse to display an Execute Command dialog. Use the dialog to select the sound file to play.

Loading Images group

You might receive messages that contain images in the body of the message. You might also receive messages that contain links to images on the Internet. Linked images might be slow to load, and in some cases might provide information to senders of spam email. 

Select one of the options from this group to specify what Email and Calendar does with linked images. Select one of the following options:

• Never load images off the net: Select this option to never download linked images.

• Load images if sender is in addressbook: Select this option to download linked images only if the sender is in your list of contacts.

• Always load images off the net: Select this option to download all linked images.

Show animated images

Select this option to show animated images that are either inserted into, or attached to, messages that you receive. 

Prompt when sending HTML messages to contacts that don't want them

Select this option to display an alert when you send a message in HTML format to a contact who does not want to receive messages in HTML format. The alert is displayed when you send a message in HTML format to a contact in your contact list that does not have the Wants to receive HTML mail option selected.

Forward style

You can select different styles in which to forward messages. Select the default forward style for your messages from the drop-down list. 

For more information about the styles in which to forward messages, see To Forward a Message.

Reply style

You can select different styles in which to reply to messages. Select the default reply style for your messages from the drop-down list. 

Select one of the following options: 

• Quote original message: Select this option to insert the original message in the body of the new message, and insert greater-than signs (>), before each line of the original message.

• Do not quote original message: Select this option to exclude the original message from the reply message.

• Attach original message: Select this option to attach the original message to the new message.

Character set

Select the default character encoding for your messages from the drop-down list. 

Format messages in HTML

Select this option to make HTML format the default format for your messages. If you do not select this option, the default format is plain text format. 

Automatically insert smiley images

Select this option to insert emoticon images automatically as you type. For example, when you type :-), a smile icon is inserted automatically.

This option applies only to messages in HTML format. 

Prompt when sending messages with an empty subject line

Select this option to display an alert message when you send a message that has an empty Subject text box.

Prompt when sending messages with only Bcc recipients defined

Select this option to display an alert message when you send a message that only has addresses in the Bcc field, but not in the To field or Cc field.

Signature list 

Displays a list of signatures that you can insert into your messages. When you compose a message, you can select one of the signatures from the Signature drop-down list.

Add

Click on this button to add a signature to the list of signatures.  

To add a signature to the list of signatures, perform the following steps: 

• Click on the Add button to display the Edit signature dialog.

• Type a name for the signature in the Name text box.

• Type the signature in the content area of the dialog. For information about how to format the signature, see Composing Messages.

• Choose File -> Save and Close to save the signature and close the dialog.

Add Script

You can use a script to generate your signature. Click on the Add Script button to add a script to generate your signatures.

To add a script to the list of signatures, perform the following steps: 

• Click on the Add Script button to display the Add script signature dialog.

• Type a name for the script in the Name text box.

• Enter the filename of the script that you want to use in the Script drop-down combination box. Alternatively, click Browse to display a Select file dialog. Use the dialog to select the script that you want to use.

• Click OK.

Edit

To edit a signature or a signature script, select the item from the signature list, then click on the Edit button.

Remove

To delete a signature or a signature script, select the item from the signature list, then click on the Remove button.

Language table 

Displays a list of languages for which you have a dictionary installed. 

To enable a language, select the language in the language table, then click on the Enable button. Alternatively, click on the check box in the Enabled column for the language to display a check mark in the check box.

Check spelling while I type

Select this option if you want Email and Calendar to check your spelling while you type. Email and Calendar checks your spelling against the dictionaries for the languages selected in the languages table.

Color for misspelled words

If you select the Check spelling while I type option, Email and Calendar underlines words in your messages that do not match terms in the dictionaries for the languages selected in the languages table.

Click on the color selector button to change the color of the line under words that do not match. Use the Pick a color dialog to select the color that you require.

Time zone

Select a time zone for Email and Calendar. To select a time zone, click on the globe button. The Select a Time Zone dialog shows a map of the world. Use the dialog to select the Email and Calendar time zone. When you select a time zone, click OK.

For information about how to use the dialog to select a time zone, see Selecting a Time Zone.

Email and Calendar uses time zone settings from the following applications:

• Email and Calendar.

• Java Desktop System Release 3. To set the Java Desktop System time zone, click Launch, then choose Preferences -> System Preferences -> Time Zone. You must have root access privileges to set the Java Desktop System time zone.

• Java System Calendar Server.

The time zones must be set to the same value in each of these applications for reminders in Email and Calendar to function correctly.

Time format

Select the time format for Calendar. Select one of the following options:

• 12 hour (AM/PM): Select this option to display the time in the a.m./p.m. format.

• 24 hour: Select this option to display the time in the 00.00 to 24.00 format.

Week starts

Select the day to use as the first day of the week in the date pane.  

Work days

Select the days to include in your work week. The days that you select here are the days that are displayed in Work Week View.

Day begins

Use the drop-down combination box to specify the time at which the day begins in the schedule pane.  

Day ends

Use the drop-down combination box to specify the time at which the day ends in the schedule pane.  

Ask for confirmation when deleting items

Select this option to display a confirmation message when you delete appointments and tasks. 

Show a reminder time before every appointment

Select this option to display a reminder message before your appointments. Use the spin box and the drop-down list to specify how long before the appointment to display the reminder. Use the spin box to specify the number, and use the drop-down list to specify the units of time. 

Time divisions

Select the time intervals that you want to use in the schedule pane.  

Show appointment end times in week and month views

Select this option to display the end time of appointments in Week View and Month View.

Compress weekends in month view

Select this option to display the information for Saturday and Sunday in one column in the schedule pane in Month View.

Show week numbers in date navigator

Select this option to show the week number in the year in the date pane. 

Tasks due today

If a task is due today, Email and Calendar displays the task in colored format.

Click on the color selector button to change the color in which tasks that are due today are displayed. Use the Color for tasks due today dialog to select the color that you require.

Overdue tasks

If a task overdue, Email and Calendar displays the task in colored format.

Click on the color selector button to change the color in which tasks that are overdue are displayed. Use the Color for overdue tasks dialog to select the color that you require.

Hide completed tasks after time

Select this option to hide completed tasks after a specific period of time. Use the spin box and the drop-down list to specify how long after the task is completed to hide the task. Use the spin box to specify the number, and use the drop-down list to specify the units of time. 

Accounts table 

This table lists your Calendar Server accounts. Double-click on an account to edit the account.

New

Click on this button to add a Calendar Server account. Use the Add new account dialog to add a new Calendar Server account.

For more information about how to add a Calendar Server account, see To Add a Java System Calendar Server Account.

Edit

To edit an Calendar Server account, select the account in the accounts table, then click on the Edit button.

Remove

To delete a Calendar Server account, select the account in the accounts table, then click on the Remove button. A confirmation dialog is displayed. Click Delete on the confirmation dialog to delete the account.

List of LDAP servers 

Displays a list of the LDAP servers to which Email and Calendar can connect.

Add

Click on this button to add an LDAP server. For information about how to configure an LDAP server, see To Add an LDAP Server.

Edit

To edit an LDAP server, select the server in the list of LDAP servers, then click on the Edit button. For information about using the Edit LDAP Server dialog, see To Add an LDAP Server.

When you have entered the information in the dialog, click OK to apply the changes to the LDAP server and close the dialog.

Remove

To delete an LDAP server, select the server in the list of LDAP servers, then click on the Remove button.

Mail folder tree 

Use the mail folder tree to select the folders that you want to display in your summary. Click on the plus sign (+) beside a folder to expand the contents of the folder. To collapse the contents of a folder, click on the minus sign (-) beside the folder.  

To select a folder to display in your summary, click on the check box to the left of the folder to display a check mark in the box. To deselect a folder, click on the check box again to remove the check mark. 

Show full path for folders

Select this option to display the full path to the folders that are displayed in your summary. 

All news feed list

Displays a list of all the news feeds that you can display in your summary.  

Add

To add a news feed to your summary, select the news feed in the All news feed list, then click on the Add button. The news feed is added to the Shown news feed list.

Remove

To remove a news feed from your summary, select the news feed in the Shown news feed list, then click on the Remove button. The news feed is removed from the Shown news feed list.

Shown news feed list

Displays a list of the news feeds that are displayed in your summary.  

Refresh time (seconds)

Use the spin box to specify how often you want to refresh the display of news headlines in your summary.  

New Feed

Use this button to add a news feed to the All news feed list.

To add a news feed to the All news feed list, perform the following steps:

1. Click on the New Feed button.

2. Type a name for the news feed in the Name text box in the New News Feed dialog.

3. Enter the URL for the news feed in the URL field.

4. Click OK.

Max number of items shown

Use the spin box to specify the maximum number of headlines to show for each news feed.  

Delete Feed

To delete a news feed that you have added, select the news feed, then click on the Delete Feed button. The news feed is deleted from the All news feed list.

All location tree

Use the location tree to select the locations whose weather you want to display in your summary. Click on the plus sign (+) beside a location to expand the contents of the location. To collapse the contents of a location, click on the minus sign (-) beside the folder.  

Add

To add a location to your summary, select the location in the All location tree, then click on the Add button. The location is added to the Shown location list.

Remove

To remove a location from your summary, select the location in the Shown location list, then click on the Remove button.

Shown location list

Displays a list of the locations whose weather is displayed in your summary. 

Show temperatures in

Select whether to display temperatures in degrees Celsius or degrees Fahrenheit. 

Refresh time (seconds)

Use the spin box to specify how often you want to refresh the display of weather information in your summary.  

How many days should the calendar display at once?

Select how many days of your calendar to display in your summary.  

Show all tasks

Select this option to display all your tasks in your summary. Completed tasks that are hidden are not displayed. To hide completed tasks, use the Hide completed tasks after time option. For more information about how to hide completed tasks, see Setting Calendar and Tasks Preferences.

Show today's tasks

Select this option to display only the tasks for today in your summary. Completed tasks that are hidden are not displayed.