105 A/R Draft Processing - Processing Options

This chapter contains these topics:

105.1 A/R Invoice Print with Draft (P035051)

Processing Option Processing Options Requiring Further Description
INVOICE DATE RANGE:  
1. Enter the As Of invoice date after which all invoices should be printed.

Range will include the date entered.

Mandatory entry.

 
2. Enter the cut off invoice date before which all invoices should be printed.

Range will include the date entered.

Mandatory entry.

 
FOREIGN CURRENCY:  
3. Enter a '1' to print the invoice using the foreign amount.

Default of blank will print the domestic amount.

 
TAX AMOUNTS:  
4. Enter a '1' to print tax amount on the invoice.

Default of blank will not print tax amounts.

 
DRAFT - ORIGINATING CITY:  
5. Enter the city name where the draft is being originated to be printed on the draft.  

105.2 A/R Statement Print with Draft (P03506)

Processing Option Processing Options Requiring Further Description
CUTOFF DATE:  
1. Enter the invoice cut off date.

Invoices with an invoice date after this date will not be printed. If no date is entered, it will default to the system date.

 
PROOF/FINAL MODE:  
2. Enter a '1' to run in Final Mode.

If left blank, program will run in Proof Mode and no updates will occur.

 
3. Enter a '1' to omit the printing of statements with a zero or credit balance.  
FOREIGN CURRENCY:  
4. Enter a '1' to print the statements using the foreign amounts.

Default of blank will print statements in the domestic amount.

 
DRAFT - ORIGINATING CITY:  
5. Enter the city name where the draft is being originated to be printed on the draft.  
PARENT STATEMENTS:  
6. Enter a '1' to print the statements by Parent.

If left blank, statements will be written by Address Number.

 

105.3 A/R Batch Draft Creation (P03571)

Processing Option Processing Options Requiring Further Description
PROOF OR FINAL MODE:  
1. Enter a '1' to run the report in final mode.

If left blank, the report will be run in proof mode and no drafts will be created.

 
SUMMARY OR DETAIL DRAFTS:  
2. Enter a '1' to create summary drafts (one draft per customer/due date)

If left blank, detail drafts will be created (one draft per invoice/ due date).

 
PAY THRU DATE:  
3. Enter the Pay thru Date.

If left blank, the system date will be used.

 
DRAFT DATE:  
4. Enter the Draft date.

If left blank, the system date will be used.

 
DRAFT G/L AND DUE DATES:  
5. Enter the Draft G/L date.

If left blank, the system date will be used.

 
6. Enter the Draft Due date.

If left blank, the invoice due date will be used.

 
DRAFTS RECEIVABLE ACCOUNT:  
7. Enter the override Drafts Receivable Account.

If left blank, AAI's will be used - Drafts Receivable Account (RD1x) where "x" = Pay Instrument.

 
JOURNAL ENTRY CREATION:  
8. Select G/L Entries Method:

' ' = Create summary total JEs

'1' = Create detail JEs (create one JE for each deposit item)

Note: If G/L constants for Inter-Company Settlements is 'D' for detail then detail JEs will be created regardless of how this option is set.

 
MINIMUM DRAFT AMOUNT:  
9. Enter the minimum amount required to create a draft.  
NEGATIVE DRAFTS:  
10. Enter a '1' to allow creation of drafts with a negative amount.  
CURRENCY:  
11. Enter a '1' to process foreign currency drafts.

If left blank, draft acceptance will be processed in the domestic currency only.

 

105.4 Receipts Entry (P03103)

Processing Option Processing Options Requiring Further Description
DEFAULT PROCESSING:  
1. Enter a default Type Input of I, 1 or 2 to automatically allocate the check amount to open invoices.

Note: This feature is available when the receipt amount has been entered prior to performing a ledger display.

 
2. Enter a '1' to override the remark on the applied invoice records with the header remark.  
3. Enter a '1' to automatically assign receipt numbers.  
4. Enter the default Payment Status for chargebacks.

Leave blank to use the data dictionary default value.

 
5. Enter a '1' to create chargebacks with the invoice and net due dates of the original invoice.

If original invoice information is not entered or the option is blank, these dates will default from the receipt G/L date.

 
6. Enter a '1' to summarize pay items by invoice number and due date when doing a ledger inquiry.  
7. Enter a '1' to default today's date into the Receipt Date.

If left blank, no date will default.

 
8. Enter a '1' to retrieve and use the Project Number (MCUS) associated with the invoice Business Unit on the Adjustment Account if the 'RA' Business Unit is blank.

If left blank, the invoice BU will be used.

 
WRITE-OFFS:  
9. Enter amounts and reason codes to control limitations of write-offs:

Maximum automatic write-off

Adjustment reason

Maximum automatic CREDIT write-off. (enter as a negative number)

Adjustment reason

Maximum manual write-off

Maximum manual CREDIT write-off (enter as a negative number)

 
DISCOUNT TAKEN OPTIONS:  
10. Enter '1' to not display the discount taken amount if the invoice is past its due date.  
11. Enter '1' to allow discount taken to be greater than discount available.

(Never allowed in summary mode.)

 
12. Enter a '1' to allow for discounts when performing spreads.  
13. Enter a '1' to allow for discounts when performing balance forwards.  
14. Enter a '1' to allow discounts greater than applied amount.

(Never allowed in summary mode.)

 
OPTIONAL EDITS:  
15. Enter a '1' to prohibit spreads.  
16. Enter a '1' to prohibit adjustments.  
17. Enter a '1' to prohibit the NSF and reverse functions on unposted receipts.  
18. Enter a '1' to only allow payment of invoices with a Pay Status of 'A' (approved).  
19. Enter a value to select invoice overpayment edit processing:

' ' = No Edit

'1' = Warning

'2' = Error

 
FORMAT CONTROL:  
20. Select the entry method:

' ' = "Heads Up" entry

'1' = "Heads Down" entry

 
21. Select the Skip To value:

' ' = Skip To using Net Due Date

'1' = Skip To using Invoice Number

 
22. Enter a '1' to allow display and update of the following fields:

Payment Instrument

Value Date

 
23. Enter a '1' for 2 cycle data entry.  
24. Enter sequence numbers (1-8) to indicate which formats will appear and in what order when using the format selection function key.

Net Due Date/Gross Amount

Discount Due Date/Gross Amount

Days Until Discount/Gross Amount

Invoice Date/Gross Amount

Net Due Date/Asset Item

Discount Due Date/Asset Item

Days Until Discount/Asset Item

Invoice Date/Asset Item

 
FIELD CLEARING CONTROL:  
25. Enter a '1' to retain the entered value in each field after acceptance of each transaction:

Display Acct

Company

G/L Bank Account

Receipt Date

Remark

G/L Date

Value/Cleared Date

Currency Code

Exchange Rate

Mode (F)

Payment Instrument

Due Date (drafts)

Bank Name (drafts)

 
CURRENCY PROCESSING:  
26. Enter a '1' to edit the exchange rate Effective Date Period against the G/L Period for the transaction. Use this processing option to validate the effective date used to retrieve the exchange rate against the G/L date that you enter on the receipt. If the edit is on, the system issues a warning when the effective date of the exchange rate retrieved from the Currency Exchange Rates table is not in the same period as the G/L date of the receipt.
JOURNAL ENTRY CREATION:  
27. Select G/L Cash Entries Method:

' ' = Create summary total J.E.'s

'1' = Create detail J.E.'s, (one J.E. for each deposit item.)

Note: If G/L Intercompany Settlement constant is set to 'D', '2', 'C', or '3' or the A/R Offset Method constant is set to 'Y', cash entries will always be created in detail.

 
CURRENT DOMESTIC VALUE PROCESSING:  
28. Enter a '1' to process receipts in the Current Domestic Value Method.

Note: Drafts Processing must be off.

Use this processing option to allow payment of a foreign invoice in the domestic currency (company base currency). The system uses the current exchange rate to calculate the domestic value (current domestic value), rather than using the domestic value calculated at the time the invoice was entered.
ALTERNATE CURRENCY PROCESSING:  
29. Enter a '1' to process receipts in the Alternate Currency Method.

Note: Drafts Processing must be off.

Use this processing option to allow the payment of an invoice in an alternative currency (a currency other than the base or transaction currency of the invoice).
EXCHANGE RATE:  
30. Enter a '1' to protect the Exchange Rate field.

If left blank, the Exchange Rate will not be protected.

 
A/P & A/R NETTING:  
31. Enter the Version of the Netting Program to be called.

If left blank version ZJDE0002 will default.

 
DRAFT PROCESSING:  
32. Enter a '1' to process drafts. Leave blank for normal mode.

Note: Normal cash receipts can not be entered in draft mode. If you do both receipt processing and draft processing, you will need to set up two versions, one in draft mode and one in normal mode.

The following options only apply if draft mode is turned on in option 29:

 
33. Enter a '1' to process customer generated drafts (BOR or BOC).

Leave blank to process supplier generated drafts (LCR or LCC) and validate the draft number entered against the assigned draft number.

 
34. Enter a '1' to allow entry of the alpha name.  
35. Enter the default Payment Instrument for drafts WITH bank account numbers. (LCR or BOR)  
36. Enter the default Payment Instrument for drafts WITHOUT bank account numbers. (LCC or BOC)  
37. Enter the override Drafts Receivable short account number.

Note: If an account is not entered, it will be assigned from the AAIs Drafts Receivable account (RD1x, where x is the Payment Instrument).

 
38. Enter an override Bank Record Type to be used to retrieve the Bank Account.

If left blank, 'D' will be used.

In previous JD Edwards World versions, customer bank account information with bank type D was required for drafts remitted magnetically. Now you can choose an alternative bank type to retrieve the customer's bank account information when the customer has multiple bank accounts.

105.5 Draft Revisions (P03150)

Processing Option Processing Options Requiring Further Description
REVERSE DRAFTS REMITTED:  
1. Enter a '1' to allow for the pay status to be changed from a type 'G' to type 'D'. This will allow for the re-remittance of a draft.  

105.6 A/R Receipt and Adjustment Journal Report (P03311)

Processing Option Processing Options Requiring Further Description
DETAIL ACCOUNT FORMAT:  
1. Select the account number to print:

'1' = account number;

'2' = short account ID;

'3' = unstructured account;

'4' = (default) number entered during input.

Note: This refers to the G/L Account number in the body of the report, not to the bank account in the header of the report.

 
HEADING ACCOUNT FORMAT:  
2. Select the account number to print:

'1' = account number;

'2' = short account ID;

'3' = unstructured account.

Note: This refers to the G/L Bank Account that appears in the heading, not the account that appears in the detail portion of the screen.

 

105.7 Draft Selection for Bank Payment (P03255)

Processing Option Processing Options Requiring Further Description
CREATE DATE-THRU DATE:  
1. Enter the number of offset days desired when creating a new Date-Thru date.

If the Date-Thru date is left blank on the screen, then a new Date-Thru date will be created by adding the number of offset days to the current system date.

Note: If this field and the Date-Thru date field are left blank, then all dates will be displayed for draft selection.

 

105.8 A/R Magnetic Draft Remittance (P03572)

Processing Option Processing Options Requiring Further Description
PROOF OR FINAL:  
1. Enter '1' to create a tape file and update the drafts to remitted status, creating Journal Entries by company.

Default of blank will print a report only.

 
AS OF DATE:  
2. Enter the "As of" date to process.

All drafts due on or before this date will be processed.

If left blank, the current system date will be used.

 
BANK INFORMATION:  
3. Enter the G/L Bank Account that the Drafts will be remitted to.

Note: This MUST be entered if the bank register procedure is not being used. The SHORT account number MUST be entered.

 
4. Enter the Remittance Date.

If left blank, the system date will be used.

 
5. Enter the Value Date to be entered on the tape file.

If left blank, the system date will be used.

 
6. Enter the bank tape sequence number.

(Optional)

 
7. Enter the bank "Input Code" -

1 = Discount

2 = Cash Discount

3 = Cash receipt, to be credited after due date

4 = Cash receipt, credited after NFS delay. (Default)

 
G/L REMITTANCE ACCOUNT:  
8. Specify which G/L Account from AAI's to use for Drafts Remitted:

blank (default) = Cashed (RD2x)

'1' = Discounted (RD3x)

"x" = Payment Instrument

 
9. Enter an override Drafts Remitted Account number. The AAI's will be ignored if an account is entered here. The SHORT account number MUST be entered.  
G/L DATE:  
10. Enter the G/L date for the Journal Entries created.

If left blank, the system date will be used.

 

105.9 A/R - Manual Draft Remittance (P03570)

Processing Option Processing Options Requiring Further Description
PROOF OR FINAL:  
1. Enter a '1' to process the registers in final mode.

Default of blank will print a report only.

Note: Final mode will update status of drafts to "G" (guaranteed) and create Journal Entries.

 
AS OF DATE:  
2. Enter the "As of" date to process. All drafts due on or before this date will be processed.

If left blank, the current system date will be used.

 
G/L ACCOUNT:  
3. Specify which G/L Account from AAI's to use for Drafts Remitted:

blank (default) = Cashed (RD2x)

'1' = Discounted (RD3x)

 
4. Enter the override Drafts Remitted Account number. The AAI's will be ignored if an account is entered here.  
G/L DATE:  
5. Enter the G/L date for the Journal Entries created.

If left blank, the system date will be used.

 
G/L BANK ACCOUNT:  
6. Enter the G/L Bank Account that the drafts will be remitted to.

Note: This must be entered only if the bank register procedure is not being used.

 

105.10 A/R Draft Collection (P03576)

Processing Option Processing Options Requiring Further Description
PROOF OR FINAL:  
1. Enter '1' to update the status of the drafts and create Journal Entries if selected.  
AS OF DATE:  
2. Enter the "As of" date to process. All drafts due on or before this date will be processed.

If left blank, the current system date will be used.

 
DEFAULT PROCESSING:  
3. Enter the default document type for the journal entries.

If left blank or invalid, 'AE' will be used.

 
JOURNAL ENTRY CREATION:  
4. Enter a '1' to create Journal Entries.

If left blank, no Journal Entries will be created.

 
5. Enter the G/L date for the Journal Entries.

If left blank, the system date will be used.

 
6. Enter a '1' to calculate the G/L Date by adding the Float Days for the bank account to the Net Due Date.

Leave blank to use the option above to calculate the G/L Date.

 
PAY STATUS:  
7. Enter the Pay Status to update the draft records to.

If left blank, the pay status will be updated to 'P' (Paid).

 
EXCHANGE RATE:  
8. Enter the currency exchange rate to be used. This rate is between the currency being processed and the currency of the bank account.

If left blank, the rate will be derived from the exchange rate information.

 

105.11 A/R Draft NSF Notification (P03574)

Processing Option Processing Options Requiring Further Description
PRINT DATE:  
1. Enter the date to appear in the letter's heading.

If left blank, then the default is the system date.

 
ADDRESS FORMAT:  
2. Enter the address format code to determine the display format for the customer address.

If left blank or value is invalid, then the country default will be used.

 
SELECTION RANGE BY DATES:  
3. Enter the initial date. All drafts with G/L date on or after this date will be selected.

If left blank, then the default is the system date.

 
4. Enter the as of date. All drafts with G/L date on or before this date will be selected.

If left blank, then the default is the system date.

 
NSF LETTER CODE SELECTION:  
5. Enter the user defined code for the desired NSF letter text. These codes and text are contained in the Generic Message/Text Review file; system code '03', type 'IN'.  
SUMMARIZE BY DOCUMENT NUMBER:  
6. Enter a '1' to summarize all draft detail lines by the document number.

If left blank, then each line of will be displayed.