10 Enter Speed Invoices

This chapter contains the topic:

10.1 Entering Speed Invoices

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From Accounts Receivable (G03), choose Customer & Invoice Entry

From Customer & Invoice Entry (G0311), choose Speed Invoice Entry

As an alternative to entering standard invoices, you can use the Speed Invoice Entry method to enter high-volume, simple invoices. When you enter speed invoices, you enter invoice and G/L distribution information on one form. Consider using this method to enter an invoice that has:

  • A single pay item

  • A single due date

  • A single tax rate and area

  • Simple accounting instructions

As with standard invoices, speed invoice information is stored in the A/R Ledger (F0311) and Account Ledger (F0911) tables.

To enter speed invoices

On Speed Invoice Entry

Figure 10-1 Speed Invoice Entry screen

Description of Figure 10-1 follows
Description of "Figure 10-1 Speed Invoice Entry screen"

  1. Complete the following fields:

    • Account Number

    • Invoice Number (optional)

    • Invoice Amount

    • Invoice Date

  2. To specify how the system processes the invoice, complete the following fields:

    • Discount Available (optional)

    • Payment Terms (optional)

    • Payment Instrument (optional)

    • G/L Date

    • Company

    • Net Due Date (optional)

    • Discount Due Date (optional)

    • Pay Status (optional)

    • Remark (optional)

  3. To process taxes for the invoice, complete the following fields:

    • Tax Explanation Code

    • Tax Rate Area

    • Tax Amount

    • Service Tax Date

    • Taxable Amount

  4. To process the invoice using a foreign currency, complete the following fields:

    • Mode

    • Currency Code

    • Exchange Rate

  5. To enter general ledger information, complete the following fields and press Enter:

    • Account Number

    • Amount

    • Explanation 2 (optional)

10.1.1 What You Should Know About

Topic Description
Revising speed invoices You cannot change or delete an invoice using speed invoice entry. Instead, use the standard method.
Journal Entry Functional Server Zero Amount Processing Option When you enter a 1 in this field, no account ledger records are created if a journal entry line does not have an amount or a unit. If you use a model journal entry with several lines of account distributions, and you only enter amounts for certain accounts, no account ledger records are created for the lines with the amounts. If you leave this option blank, you need to remove the information in the distribution lines of a model journal entry that should not be created in account ledger.

10.1.2 Processing Options

See Section 99.3, "Speed Invoice Entry (P031015)."