13 Post Invoices

This chapter contains these topics:

After you enter, review, and approve invoices, post them to the general ledger.

Navigation

From Accounts Receivable (G03), choose Customer & Invoice Entry

From Customer & Invoice Entry (G0311), choose Post Invoices to G/L

13.1 Posting a Batch of Invoices

Run only one post program at a time.

13.1.1 Before You Begin

  • Verify the offset method in the A/R constants

  • Verify that the batch has an approved status

  • Ensure that all post menu selections are routed to the same job queue and that the job queue only allows one job to process at a time

To post a batch of invoices

Select the desired processing options and submit the post.

13.1.2 What You Should Know About

Topic Description
Customizing the post program This program performs a number of complex tasks. JD Edwards World strongly recommends that you do not customize it.
Posting an alternate currency ledger If you use the alternate currency ledger XA, set the post program to automatically update the ledger and produce a separate Posting Journal.
Making changes during the posting process Do not change accounts, AAIs for A/R or intercompany settlements, A/R and G/A constants, or processing options for the post program.

13.2 Verifying the A/R Post Process

After posting your invoices, verify that your invoice batches posted successfully.

Verifying the post process consists of:

  • Reviewing Posting Edit Report

  • Reviewing Posting Journal

  • Reviewing Other Posting Reports

13.2.1 Reviewing the Posting Edit Report

After you run the post program, use the Posting Edit Report to verify whether the system posted your batches successfully. The following appears on this report:

  • Batches that posted successfully

  • Documents with errors that prevented a batch from posting

Figure 13-1 Posting Edit Report

Description of Figure 13-1 follows
Description of "Figure 13-1 Posting Edit Report"

Figure 13-2 General Ledger Post - Invoice Entry report

Description of Figure 13-2 follows
Description of "Figure 13-2 General Ledger Post - Invoice Entry report"

13.2.2 Reviewing the Posting Journal

To verify the automatic offsets that the system created during the posting process, review the Posting Journal. It lists only those batches that posted successfully.

Figure 13-3 Posting Journal report

Description of Figure 13-3 follows
Description of "Figure 13-3 Posting Journal report"

13.2.3 Reviewing Other Posting Reports

If you enter invoices with multiple currencies, the system generates the following reports during the posting process:

Report Description
Batch Edit Lists problems related to the batch.
Posting Journal Lists both the CA ledger and converted AA amounts for foreign currency transactions. Additionally, it lists the currency code of the CA ledger amount and the domestic currency of the company for the AA ledger amount.
Batches with Balancing Problems Lists AA and CA ledger information.

On these reports, the CA amounts represent the foreign side of the entry and the AA amounts represent the domestic side. Both the CA and the AA ledgers must be in balance. CA totals might not be currency specific.

13.2.4 Processing Options

See Section 99.4, "General Ledger Post (P09800)."