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JD Edwards World Accounts Receivable Guide
Release A9.3

E21489-02
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14 Revise Posted Invoices

This chapter contains these topics:

If an invoice is posted and not paid, you can revise it.

Navigation

From Accounts Receivable (G03), choose Customer & Invoice Entry

From Customer & Invoice Entry (G0311), choose Standard Invoice Entry

What You Should Know About

Topic Description
Audit trails for posted invoices The system maintains an audit trail when you change or void a posted invoice. It uses document type RE (reverse entry) for the new transactions that adjust or reverse the posted transactions.
Batch status The system changes the batch status on the original batch from posted to unposted if you:
  • Change the total gross amount for the invoice

  • Change the number of invoices in a batch

  • Change a journal entry


14.1 Changing a Posted Invoice

You can change posted, unpaid invoices, but you cannot delete them. You cannot change the following key fields:

The Company and G/L Offset fields are not key fields until an invoice has been posted.

To change the information in these fields, do one of the following:

To change a posted invoice

On Standard Invoice Entry

Figure 14-1 Standard Invoice Entry (Revise) screen

Description of Figure 14-1 follows
Description of "Figure 14-1 Standard Invoice Entry (Revise) screen"

  1. Locate the invoice.

  2. Change the information in any field that is not a key field.

  3. Press Enter to access AR and AP Journal Entries.

  4. On AR and AP Journal Entries, complete the following fields to create a balancing entry, if necessary:

    • Account Number

    • Amount

    • Explanation 2 (optional)

14.1.1 What You Should Know About

Topic Description
Changing a posted invoice with taxes To change a posted invoice with taxes, enter a new gross amount and remove the tax amount and taxable amount information. The system recalculates the tax information.
After changing a posted invoice After you change a posted invoice, you might need to approve it before you post the batch again. You must do this if the default entry status for the original invoice was pending.

See Also:

14.2 Voiding a Posted Invoice

To remove a posted invoice from your general ledger, you must void it and then post the batch again. You cannot delete a posted invoice.

After you void an invoice, notice the following:

To void a posted invoice

On Standard Invoice Entry

  1. Locate the invoice you want to void.

  2. Using the Delete action, change the following field, if necessary, and press Enter to access A/R and AP Journal Entries:

    • G/L Date

  3. On AR and AP Journal Entries, complete the following field:

    • Void – Enter V in this field. Do not manually enter the account number and amount as the system will automatically create the reversing entry when you press Enter.

Field Explanation
Void A code that controls whether transactions are automatically reversed or voided. Valid codes are:

R – Create automatic reversing entries when the original entries are posted to the general ledger. Date the reversing entries as of the first day of the following period.

V – Create reversing entries (reverse the sign on the amount on the original entry) and date them as of the current date. This code is only valid if you are changing an existing transaction. To void a transaction, locate the original entry and change the Void field to V. If the journal entry has not been posted, you can delete the journal entry.

blank – Do not reverse or void transactions.

Form-specific information

You cannot create reversing entries for invoices. Valid codes are V and blank.


14.2.1 What You Should Know About

Topic Description
Voiding a paid invoice To void a paid or partially paid invoice, you must first void the customer's payment.