This chapter contains these topics:
To enter timecards for employees so they can receive their payments
To understand the different time entry methods and when to use them
During payroll cycle processing, the system uses timecards to create payments for employees. All employees must have timecards to receive payments.
Time entry includes:
Entering timecards by employee
Entering timecards by job or business unit
Entering timecards by day
Entering timecards with equipment information
Entering time and sales for tip processing
Generating mass timecards
Working with timecard information
Generating overtime timecards automatically
Generating timecards for accumulated wages
Working with uploaded timecard information
You can manually enter timecards, or you can generate them automatically during payroll cycle processing. Employees whose timecards are automatically generated are classified as autopay employees. Autopay employees include:
Salaried employees
Hourly employees for whom you entered standard hours when you entered their pay and tax information
For autopay employees, you must enter exception timecards for time other than regular work hours, such as holiday and vacation time. You can also use time entry to override the default timecard information for an employee.
Additionally, you can generate an extensive number of timecards for your employees at one time. You might find this helpful because it allows you to determine the number and type of employees for which you create a timecard.
You can use several methods to enter timecards manually, including:
By employee
By job or business unit
By day
By employee with equipment
By employee or business unit for tip processing
The way in which your organization gathers timecard information determines your most efficient method for time entry. You can also use different methods for different groups of employees. For example, in a manufacturing environment, you can use autopay for office personnel and enter time by business unit for factory workers.
In addition to entering timecards manually and using autopay, you can:
Create timecards for overtime hours automatically
Enter timecard information in a third-party system and upload it to the Payroll system
Both of these methods can save you time by reducing the number of timecards you must enter manually.
When you enter timecards, the system updates the Employee Transactions Detail table (F06116).