46 Advanced & Technical Processing Options

This chapter contains these topics:

46.1 Global Update - Short I.D. to Long I.D. (P44999)

Processing Option

Processing Options Requiring Further Description

UPDATE OPTION:

1. Choose how to update the Commitment description:

'1' = Update it using the Account header description.

'2' = Update it using the Account detail description.

Blank = Do not update the Commitment description (default).

Processing Option	Processing Options Requiring Further Description
UPDATE OPTION:
1. Enter '1' to change the Contract Purge Code from "Y" to " " (blank). Leave blank (default) to change it from " " (blank) to "Y".

Processing Option	Processing Options Requiring Further Description
SAVE PURGED RECORDS:
1. Enter a '1' to save the purged records to a special purge library. (Default of blanks will NOT save any purged records.)
REORGANIZE FILE:
2. Enter a '1' to reorganize the purged file. (Default of blanks will NOT reorganize the file.)

Processing Option	Processing Options Requiring Further Description
FISCAL YEAR RANGE SELECTION:
1. Enter the from fiscal year. This option is required.
2. Enter the thru fiscal year. Leave blank (default) to use the from fiscal year.

Processing Option	Processing Options Requiring Further Description
REPORTING OPTIONS:
1. Enter a '1' to update commitments and issue a report. Enter a '2' to perform the update without a report. Default of blank will issue a report without performing any commitment updates.
EFFECTIVE DATE:
2. Enter the effective date of the new currency rates that will be used to restate commitments.

Processing Option

Processing Options Requiring Further Description

UPDATE OPTION:

1. Select one of the following:

'1' = Update the Multiple Check Code with 'C', and print a report.

'2' = Update the Multiple Check Code with 'C', but do not print a report.

Blank = Print an edit report only with no update (default).

Processing Option	Processing Options Requiring Further Description
REMOVE DELETED RECORDS:
1. Enter '1' to delete the records from the processed file (reorganize the file).
FILE SELECTION:
2. Enter '1' next to each file below to save the deleted records to a special purge library: a. F4301 - Contract Header b. F4311 - Commitment Distribution c. F4303 - Contract Log d. F4304 - Contract Log Detail Text e. F4404 - Commitment Distribution Text
EDIT OPTION:
3. Enter '1' to delete the contract information only if the Posting Edit Code of the contract's job is "P" (closed job).
PRINT OPTION:
4. Enter '1' to print detail information for every contract deleted.

Processing Option	Processing Options Requiring Further Description
PURGE OPTIONS:
1. Enter '1 to purge Contract headers (F4301) with no associated Contract Details (F4311). Leave blank to print a proof report. Enter '*' to skip verification.
2. Enter '1' to purge Contract Details (F4311) with no associated Contract headers (F4301). Leave blank to print a proof report. Enter '*' to skip verification.
3. Enter '1' to purge Contract Log Details (F4303) with no associated Contract headers (F4301). Leave blank to print a proof report. Enter '*' to skip verification.
4. Enter '1 to purge Contract Log Text (F4304) with no associated Contract Log Detail (F4303). Leave blank to print a proof report. Enter '*' to skip verification.
5. Enter '1' to purge Contract Detail Text (F4404) which have no associated Contract Details (F4311). Leave blank to print a proof report. Enter '*' to skip verification.
6. Enter '1' to purge Account Balance records (F0902) with ledger type PA/PU which have no associated Contract Details (F4311). Leave blank to print a proof report. Enter '*' to skip verification.
CORRECTION OPTION:
7. Enter '1' to update A/P records (F0411) which have invalid Contract header information (F4301) with the 'new' Contract information. Leave blank to print a proof report. Enter '*' to skip verification.
PRINT OPTION:
8. Enter '1' to page break between edit reports. Leave blank for no page breaks.