37 Overview to System Setup

This chapter contains these topics:

• Section 37.1, "Objectives"

• Section 37.2, "About System Setup"

• Section 37.3, "Before You Begin"

37.1 Objectives

• To understand how to set up the controls that allow you to process contracts.

• To understand how to customize the Subcontract Management system to meet your specific business needs.

37.2 About System Setup

Before you use the Subcontract Management system, you should define certain information to customize the system to meet your business needs. The system uses the information that you define to process your contracts. You should set up the following information:

Define and Customize	Description
System constants	You set up Subcontract Management system constants to determine whether your system: Creates projected final information Maintains projection and budget audit trails Updates commitment information when you post payments against a contract Displays commitment information as total commitments or total contracts
Automatic accounting instructions	Automatic accounting instructions (AAIs) define the link between the Subcontract Management, Job Cost, and General Accounting systems.
Next numbers	You use next numbers to assign numbers to items that must have unique numbers, such as contracts, base agreements, and progress payment vouchers. The Next Numbers program determines how to assign these numbers.
Multi-currency	You set up multi-currency to determine which currency to use if you have subcontractors who must be paid in a currency other than your company's base currency. See the JD Edwards World Multi-Currency Guide for information about setting up multi-currency.
User defined codes	You use user defined codes to customize your system to your specific business needs. You can set up many user defined codes, including: Contract hold codes, to indicate why a contract is on hold and to hold payments against the contract Tax explanation codes, to indicate which taxes you apply to a payment Commitment document types, to update purchase order/contract amounts and purchase order/contract units Log ID codes, to identify the types of logs you enter
Payment processing guidelines	You set up payment processing guidelines to determine how the system prints progress payments for individual subcontractors.
Model logs	You set up model logs to create standard log information that you can copy into your contracts and then modify for each contract. Log information is any additional information that you require for a contract.

Complete the following tasks:

• Set up system constants

• Define automatic accounting instructions

• Understand next numbers

• Set up user defined codes

• Set up A/P payment processing

• Create a model log

37.3 Before You Begin

• Set up all of your jobs and accounts. See Create a Job Master Record and Creating a Cost Code Structure in theJD Edwards World Job Cost Guide.

• Set up your companies. See Set Up Companies in the JD Edwards World General Accounting I Guide.

• Set up tax types and rate areas. See Overview to A/P Tax Setup in the JD Edwards World Accounts Payable Guideand the JD Edwards World Tax Reference Guide

• Set up currency information regarding exchange rates. See Work With Exchange Rates in the JD Edwards World Multi-Currency Guide