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The text of the letter is boilerplate. It states that the Internal Revenue Service requires this tax information, and failure to provide this information will result in your organization withholding a percentage of the supplier's payments. The second page of the letter is a form for the supplier to fill in their name, tax identification number, type of organization, and tax reporting address. Payables also includes the following details:

• Your company name and address that you defined in the Location window.

• The person or department to whom the supplier should return the information. You specify this when you submit the program.

• The signature block name and title that you specify when you submit the program.

• Any available tax information you have entered for the supplier in the Suppliers window.

Report Submission

Selected Report Parameters

Exclude Inactive Suppliers. Enter Yes if you do not want to print this letter for suppliers with an Inactive Date before the beginning of the 1099 reporting year.

Include Only 1099 Suppliers. Enter Yes if you want to print this letter only for suppliers for whom you have specified an Income Tax Type in the Suppliers window and for whom you have created a 1099 payment in the current calendar year.

Exclude Suppliers with TINs. Enter Yes if you want to print this letter only for suppliers that do not have tax identification numbers (TINs).

Tax Reporting Entity. Your tax reporting entity for which you want to submit the Tax Information Verification Letter. You need to submit the Tax Information Verification Letter report for each tax reporting entity you define for your organization.

Suppliers Verified Prior To. Payables prints a letter only for suppliers with a verification date before the date you enter in this field. You can use this parameter to generate letters for suppliers to confirm that the information you have for them is current.

Form Should Be Returned By. The letter requests that the form be returned by this date.

Name Of Letter Sender. Name in the signature block of the letter.

Title Of Letter Sender. Title in the signature block of the letter.

Return To Whose Attention. The department to whom you want the supplier to return the form. This department appears with your organization's return address on each letter.

Payer Name Source. The source from which Payables obtains the payer name for your company displayed on this report.

• Address. Address line 1 in the Location form.

• Location. Location Name entered in the Location form.

• Tax Entity. Entity Name entered in the Reporting Entity form.

See Also

1099 Reporting Overview

Suppliers and Supplier Sites Window Reference

Site Locations