1099 Supplier Exceptions Report
Use the 1099 Supplier Exceptions Report to review 1099 suppliers with inaccurate or outdated 1099 income tax information. A 1099 supplier is a supplier that you have defined as Federally Reportable in the Suppliers window. You should run the 1099 Supplier Exceptions Report before you submit your 1099 reports to identify suppliers that Payables will treat as exceptions in your 1099 reports. You can correct these supplier exceptions in the Suppliers window. You should submit the 1099 Supplier Exceptions Report for each of your tax reporting entities.
For each exception, Payables lists the Supplier Name, Supplier Number, Tax Identification Number, Tax Reporting Site, State, and Exception Condition. The report includes a brief description of each exception type condition it finds. Payables sorts this report by exception condition and supplier name. A supplier is listed once for each exception condition it meets.
Report Submission
You submit this report from the Submit Request window. See: Submitting Standard Reports, Programs, and Listings.
Selected Report Parameters:
Reporting Entity. The name of your reporting entity for which you want to list 1099 supplier exceptions.
Reportable Suppliers Only.
- Yes. Payables includes only those 1099 suppliers with payments for the current tax year that exceed the minimum federal or state reporting requirements. You specify state minimum reporting requirements in the Income Tax Regions window. See: Income Tax Regions.
- No. Payables includes all 1099 suppliers whether or not you have made any payments to them. If you use this option, you can identify all suppliers with duplicate Tax Identification Numbers.
Selected Report Headings
Tax ID Number. A person's Social Security number or a corporation's Federal Identification Number.
Tax Reporting Site. The name of the supplier site that you define in the Supplier Sites window as the tax reporting site for a 1099 supplier. If you do not specify a tax reporting site for a 1099 supplier, then when you submit the 1099 reports,Payables automatically assigns the first active pay site in alphabetical order to be the tax reporting site for the supplier.
State. Payables prints the state where the tax reporting site for a supplier is located.
Exception Condition. The reason why this supplier was included in this report. A supplier may have the following exceptions:
- Null Foreign Address. This 1099 foreign supplier has a tax reporting site that does not have an address or country defined. You define a supplier as a foreign supplier in the Organization Type field in the Tax region of the Suppliers window.
- Null Address, City Or Zip. This 1099 supplier has a tax reporting site that does not have an address, city or postal code defined.
- No Tax Reporting Site. This 1099 supplier does not have a tax reporting site defined.
- Non-Standard State. This 1099 supplier has a non-standard state abbreviation for one or more of its sites.
- Null State. This 1099 supplier does not have a state abbreviation for one or more of its sites.
- Non-Standard TIN. This 1099 supplier has a Tax Identification Number that is longer or shorter than 9 digits and/or contains non-standard separator characters.
- Null TIN. This 1099 supplier does not have a Tax Identification Number.
- Duplicate TIN. This 1099 supplier has a duplicate Tax Identification Number.
- Foreign Addressed Supplier. Payables will designate this 1099 supplier as Foreign on the 1099 Tape. You define a supplier as a foreign supplier in the Organization Type field in the Tax region of the Suppliers window.
Payables prints a legend at the end of this report that describes each exception condition.
See Also
Income Tax Regions
Entering Suppliers
1099 Reporting Overview
Common Report Parameters
Common Report Headings
