Entering Invoice Distributions
The distributions you enter for an invoice allocate the total invoice amount to various expense or asset accounts. For example, you can distribute expenses from one office supply invoice to expense accounts for several departments. Payables uses distributions to create general ledger journal entries for invoices.
You can enter distributions in three ways:
Entering Invoice Distributions Manually
To enter distributions manually:
1. Select your invoice in the Invoices window and choose Distributions to navigate to the Distributions window.
2. Choose a distribution Type. Choose Item for goods or services you ordered. Choose Miscellaneous for other expenses on an invoice that are not freight or tax.
Enter the distribution Amount and the GL Account.
If you enter an asset type Account, Payables automatically enables the Track as Asset check box and you cannot change it. If you enter an expense account and want to import this distribution to Oracle Assets, enable the check box. See: Assets Integration.
3. The distribution GL Date defaults from the invoice GL Date you entered. You can override the default and change the distribution GL Date to any date in an open or future period. Payables uses the GL Date to determine when to create a journal entry for the distribution.
4. Enter any additional distributions in the same manner.
If the sum of the distributions does not equal the Invoice Total, Payables will put the invoice on Distribution Variance hold during invoice Approval.
See Also
Distributions Window Reference
Adjusting Invoices
Distribution Sets
Entering Freight on Invoices
Entering Taxes on Invoices
Invoice and Invoice Batch Default Chart
Payables Transfer to General Ledger Program (Posting)
