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Prerequisites

   The invoice(s) must be approved, uncancelled, and without holds.

   If you select more than one invoice, the invoices must have the same supplier site, and currency.

Quick Payment Prerequisites

   If you want to predate a Quick payment, enable the Allow Pre-Date Payables option.

   Enable the Allow Print Payables option.

   The bank account must have at least one payment document that uses the Computer Generated or Combined disbursement type.

   If you are creating an electronic payment, you must assign supplier banks to your supplier. See: Defining Supplier Bank Accounts. The scheduled payment(s) must have the Remit-to supplier bank specified.

Manual Payment Prerequisites

   Create the payment outside of Payables.

   The bank account must have at least one payment document that uses the Recorded or Combined disbursement type.

   To pay an invoice or scheduled payment from the Invoice Workbench:

1. Select the invoice(s) or scheduled payment(s) you want to pay:

• To select invoices, in the Invoices window, select the invoice(s) and choose the Actions button. In the Invoice Actions window, select the Pay in Full check box, and choose OK.

• To select scheduled payments, in the Scheduled Payments window, select the scheduled payment(s) and choose the Pay button.

2. Payables opens a Caution window to confirm that you want to pay the invoice(s) or scheduled payment(s). Choose OK. Payables opens the Payments window (Pay in Full) window.

3. In the Payments window, choose Quick or Manual for the payment Type. Enter the Bank Account from which you want to make the payment, and the Payment Document you want to use. Payables automatically enters the remaining fields for you.

4. If necessary, enter or adjust other information in the Payments window:

• You can decrease the Amount if you want to make a partial payment.

• You can change the payment Currency if you are using a multi-currency bank account with a multi-currency payment document.

• You can change the Payment document Date to a date in an open or future period.

• If you want to create the payment for an address different from the supplier site and your Allow Payment Address Change Payables option is enabled, adjust the address in the Address region. For example, you may need to send an expense check to a consultant working at a site away from home.

• If you record voucher numbers either manually or by using Sequential Numbering, enter or review voucher information. See: Voucher Numbers.

• If the payment currency is different from your functional currency, enter exchange rate information in the Payment Rate region. For more information, see Foreign Currency Transactions.

• If you are making an electronic payment and you have enabled the Allow Remit-to Account Override Payables option, then you can select a different Remit-to account from the list of values. The list of values includes bank accounts assigned to the supplier that have the same payment currency.

5. If you are creating a Manual Payment, save your work to complete the payment. Payables records the payment and updates the invoice(s) as paid. If you are creating a Quick Payment, continue with step 6.

6. Choose Actions to navigate to the Payment Actions window. Format and optionally print the check:

• To format and print, first verify the payment document is in your printer, then select Print Now, optionally change the printer name, and choose OK.

• To format only and print the check later, select Format and choose OK. When you are ready to print, query the formatted payment in the Payments window, choose the Actions button, select Print Now, and choose OK.

7. Save your work. Payables records the payment and updates the invoice(s) as paid.

See Also