Paying Invoices with Clearing Payments
Use the clearing payment method to account for intercompany expenses when you do not actually disburse funds through banks. For example, your Facilities group pays the telephone company for your telephone usage. You use a clearing payment to reimburse the Facilities group for your group's telephone expense. Generally, you do not generate a payment document with the Clearing payment method. You can record a clearing payment using a Manual type payment only.
Payables accounts for the invoice and payment transactions in the same way it does for all invoice and payments. See Accounting Methods
Creating Clearing Payments
Prerequisites
Define a bank account with at least one payment document that uses a format defined with the Clearing Payment Method. See: Defining Banks.
Enter an invoice for the transaction, and enter Clearing as the payment method.
To create clearing payments:
1. In the Payments window select Manual in the Type field. Enter the Bank Account.
Enter a payment Document Name that uses the Clearing payment method. Enter the payment Document Number.
If you selected a multi-currency payment document, optionally change the payment Currency.
2. Enter either the Supplier Name or Number, and enter the Supplier Site.
Enter the payment Amount.
3. If necessary, enter or adjust other information:
- If you are generating a payment document and you need to change the address, and your Allow Payment Address Change Payables option is enabled, adjust the address.
- If you record voucher numbers either manually or using Sequential Numbering, enter or review voucher information.
- If the payment currency is different from your functional currency, enter exchange rate information. For more information, see Foreign Currency Transactions.
5. Save your work. Payables records your payment and updates the invoice(s) as paid.
See Also
Payment Formats
Selecting Multiple Records
