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   To enter a prepayment:

1. In the Invoices window select Prepayment as the invoice Type and enter all basic invoice information. See: Entering Basic Invoices. Before entering distributions, proceed with the next two steps.

2. Select a Prepayment Type:

• Temporary. You can apply this prepayment to invoices after you approve and pay it.

• Permanent. You cannot apply this prepayment to invoices.

3. Optionally enter a purchase order number to restrict the application of the prepayment to invoices matched to this purchase order.

Optionally change the Settlement Date. Payables will not allow you to apply a Temporary prepayment to invoices or expense reports before this date.

4. Enter distributions automatically by entering a Distribution Set or choose Distributions and enter distributions manually. See: Distribution Sets, or Entering Invoice Distributions.

Optionally review or modify the scheduled payment. Payables automatically creates a single scheduled payment using Immediate payment terms. You can change the due date, payment method, or payment priority of a prepayment. You cannot create multiple scheduled payments or enter discounts.

5. Approve the prepayment as you would any other invoice. See Approval.

6. Save your work.

See Also

Prepayment Restrictions