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If the receipt class assigned to an automatic receipt or automatic receipt batch requires confirmation, you must confirm the receipt or batch once it has been approved. If the receipt class does not require confirmation, Receivables automatically confirms all of the receipts within the batch when you approve the batch. See: Approving Automatic Receipts.

You can update a batch of automatic receipts before you confirm it. You can review and update the invoices you have selected to apply to the receipt as well as modify the receipt maturity date, remittance bank, and customer bank information. However, you can only change the approved amounts for your receipt applications if the receipt is not confirmed. After confirmation, Receivables automatically updates the invoice balance.

You cannot "unconfirm" an automatic receipt after you confirm it. If you confirm a receipt in error, you need to reverse and then recreate the receipt. Once you confirm an automatic receipt, the transactions applied to this receipt are no longer selected for automatic receipt. The transaction can then be included in a subsequent automatic receipt batch if it has a remaining balance due.

To view a list of all receipts requiring confirmation, review the Automatic Receipts Awaiting Confirmation report.

Prerequisites

   Create automatic receipts

   Approve automatic receipts

   Format automatic receipts (optional)

   To confirm automatic receipts:

1. Navigate to the Receipts or Receipts Summary window.

2. Query the receipts to confirm.

Suggestion: If you are using the Receipt Summary window, you can query all the receipts in an Automatic Receipt batch, select each receipt, then confirm them all at once.

3. To update receipt information, select the receipt, then choose Open. You can update exchange rate information, the receipt maturity date, the remittance bank override flag, and customer bank information.

Suggestion: When your customer confirms the automatic receipt, they may provide a confirmation number for each receipt. Enter this number in the Customer Reference field. This number is passed to your remittance bank which can then forward it to the customer bank. This will enable your customer to reconcile their accounts.

4. To update transactions applied to this automatic receipt, choose Applications. You can update the Applied Amount depending on the transaction type associated with the transaction. If Allow Overapplication is Yes for this transaction type, you can enter an amount that exceeds the balance due for this transaction. If Natural Application Only is Yes, you can only enter an amount that brings the balance due of the transaction closer to zero.

5. If you updated transaction information, save your work.

6. Choose Confirm, then enter the GL and Confirmation Date for this receipt. The GL date must be in an open or future accounting period. If you are reviewing a receipt that you have already confirmed, Receivables displays the GL date you specified for the previous confirmation. The default Confirmation date is the current date, but you can change it.

7. Choose Confirm.

See Also

Creating Automatic Receipts

Automatic Receipts Awaiting Confirmation Report