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Overview of Document Sequencing

Document sequencing is an optional feature within Receivables that can be activated using a profile option. The exception to this is if you are using the Receivables Automatic Receipts feature, in which case you must use document sequencing to sequence the automatically generated receipts.

You can enter document numbers in all of the transaction entry windows in Receivables. In addition, any program that creates transactions will automatically assign document numbers.

The following operations can assign document numbers. A sequence type of either manual or automatic can be used in any of these operations:

If a transaction is not manually entered, Receivables assigns a document number to the automatically generated transaction. These transactions fall into two categories.

The first category are transactions that are generated by the system to perform an adjustment or reversal. For example, when you delete a receipt application that has a chargeback applied to it, Receivables will reverse out the chargeback. To do this, Receivables creates a new transaction to zero out the original. These transactions are used to ensure the correct accounting entries are made for the adjustments and reversals you perform, and although the transactions themselves will never be visible within your application, Receivables will still assign document numbers to them to ensure that every transaction in the system has a unique document number.

The second category consists of the following programs (which can be submitted by the user) to assign document numbers to the transactions they create:

You can use the following windows to review document numbers that have been assigned to your transactions:

See Also

Preparing Receivables

Sample Implementation

Document Sequences

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