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Note: This profile option can be viewed, but not updated, in the Personal Profile Values window. You can access this window from the Navigator.
Valid profile option values are:
Attention: The Receivables Automatic Receipts feature uses document sequences when creating receipts. Consequently, if you are using this feature you must set this profile option to either 'Partially Used' or 'Always Used.'
It is not necessary to define a different sequence for each transaction that you enter. You may decide, for example, to have just three sequences set up, one for transactions, one for receipts, and one for adjustments. Alternatively, you may wish to assign a different sequence to each transaction type, payment method, and adjustment activity.
The following Receivables transactions must have automatic sequence types. All other transactions can have manual or automatic sequences.
Finance charge adjustments are created when you calculate finance charges. They are used to adjust the transaction balance by the amount of the finance charge.
Adjustment and chargeback reversals are generated when you delete a receipt application that has an adjustment or chargeback associated with it.
Suggestion: If you are using AutoInvoice, you may manually enter sequential numbers in the AutoInvoice interface tables. However, Receivables will automatically assign sequence numbers to the transactions you import if you use an automatic sequence type for these transactions.
You need to set up categories for every transaction type, payment method, adjustment, and finance charge activity that you use. Each category is associated with a table. This table holds the sequence numbers assigned to the transactions you create.
Attention: Ensure you use the exact same name for your category name as the name of the associated transaction type, payment method, or adjustment activity. This provides the link between the document type and the sequence when transactions are created.
Attention: When defining a document category for Adjustments, the system only recognizes the first 30 characters of your adjustment activity name.
The table below lists the categories you need to create and identifies the related tables.
Document Type | Table | One Category for Each: |
---|---|---|
Adjustments | AR_ADJUSTMENTS | Adjustment and Finance Charge Activity |
Receipts | AR_CASH_RECEIPTS | Payment Method |
Transactions | RA_CUSTOMER_TRX | Transaction Type |
Table 1 - 1. (Page 1 of 1) |
Note: During upgrade, Receivables will automatically create categories for each payment method, transaction type, adjustment, and finance charge activity you have defined. During install, Receivables will automatically create categories for each seeded adjustment activity and transaction type.
You can assign the same sequence to one or more document flexfield combinations, but remember to assign automatic sequences to those programs that require them.
Receivables posts to the following General Ledger journal categories:
Note: It is possible to have document sequencing enabled for specific applications by setting your Sequential Numbering profile option at the application, rather than at the site, level.
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