Person Types and Information Management
The system uses its Person Types to control the type of information you can enter. For example, you cannot enter earnings or deductions for an applicant. You can use Person Types in the following ways:
- To control access to people's records on the system, according to their Person Type. For example, you might give all managers in a department access to employee records, but only give recruitment officers access to records of applicants and ex-employees.
Your system administrator can achieve this by creating customized versions of the People window.
- When you set up your own fields to hold additional information, you can tie them to particular Person Types. For example, you might want a user-defined field holding visa information for foreign workers to appear for employees and applicants, but not for other people.
You can do this by setting up the descriptive flexfield on the People window.
Suggestion: If you want to define rules of eligibility for a compensation or benefits element based on the type of employee, you cannot use the Person Type directly. However, you can use Person Type in a formula to validate the values entered for an employee.
Also, consider whether you can meet your needs using the assignment status and employment category to control eligibility for compensation and benefits.
See: Components of the Assignment