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Function Spaces, Sleeping Rooms, and Suites Administration

Function space represents the physical areas within a property that are used for group events such as sales meetings, training sessions, weddings, and so on. Typical function spaces include meeting rooms, banquet rooms, ballrooms, the foyer, and defined areas on the property grounds. Function space can have many characteristics, but during the booking process, the most important function space characteristics are:

• The setup style
• The minimum and maximum capacity defined for each setup style
• The physical area measured in square feet or square meters
• The usable area measured in square feet

Other characteristics such as the physical dimensions of the function space (ceiling height, cable TV, and so on) may be important when considering whether or not a function must occupy a specific room to meet other customer requirements.

Specific space represents the function rooms that are physically located at a property. Specific space usually has a name, for example, the Golden Gate Salon. There are two types of specific space, Indivisible Space and Configured Space.

Figure 2 shows the typical process when setting up function space and sleeping rooms. Each process step in the flow is described in Process of Setting Up Function Spaces, Sleeping Rooms, and Suites.

Figure 2.  Function Space and Sleeping Room Administration