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Optioning Function Space

When function space predefined authorization is reached, the user can maintain an option on the function space in case a cancellation occurs. For more information about setting up authorizations, see Setting Up Inventory Controls.

The Option button can only be used when the inventory status is unreserved, or no status appears for the inventory. During the process of optioning function space, users can select multiple functions and click the Option button. Each time Option is used, a new availability check is launched.

If the function space is available because of a cancellation, then the function space is reserved. If the function space is not available, then the inventory status is set to Optioned.

If the function space becomes available, then the following actions occur:

1. The optioned function holds the function space.
2. An email is generated and sent to the owner of the quote, and the quote owner with the option must reserve the function space within three hours. (The time stipulation can be configured.)
3. The inventory status changes from Optioned to Option Reserved.
4. If the sales representative does not respond within the stipulated time, then the Option Reserved inventory status changes to Unreserved.