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Flagging a Function for Spacious Set

A customer may request a larger space for the function than is typically allocated based on the number of expected attendees. For example, a customer might want to hold a function that includes a dance. The expected number of people for the function may suggest a smaller room be booked; however, if a dance is planned, a more spacious function set is required.

This requirement can be met by setting the spacious set flag at the following levels:

• Opportunity stage
• Quote stage
• Event stage

At the quote stage and event stage, the user can create a new function (or modify an existing function), specify the Setup Style, remove the room area requirements and the value in the Function Space field, select the Spacious Set flag, and then click Next Fit.

When the Next Fit process is launched with the Spacious Set requirement, the system multiplies the expected number of attendees by 1.5. The resulting number is then used in the Best Fit and Next Fit algorithm. The value for Spacious Set can be configured, and is only applicable for an availability check. Changes to this flag after function inventory is reserved has no effect.