Siebel Hospitality Guide > Working with Inventory >

Management of Function Characteristics at the Opportunity Stage

The sales representative can use a number of function parameters to manage and detail functions at the opportunity level. This process typically occurs before the sales representative associates properties with the opportunity and generates quotes.

Noise Flag

The Noise flag indicates that a particular function may generate a lot of noise which can inconvenience other guests at the property. The noise flag helps sales representatives identify noise-producing functions and manage other functions that occur during the same time.

Spacious Set Flag

A customer may request a larger space for a function than the expected number of attendees indicates. For example, a customer may wants to hold a function with a dance. The expected number of people suggests a smaller room is appropriate; however, if a dance party is held, more space should be allocated to each attendee.

When the Spacious Set flag is set, the system allocates 1.5 time as much space per person than is normally allocated. The expected number of attendees is multiplied by 1.5, and the resulting number is used in the best fit and next fit algorithm. The spacious fit value can be changed through configuration.

At the opportunity stage, the user can create a new function (or edit an existing function), specify the setup style and expected number of attendees, and then set the Spacious Set flag. During the create quote process, the best fit step takes into account the Spacious Set flag when reserving function space.

Bypass Flag

The Bypass flag allows the sales representative to bypass the best-fit step of the create quote process for functions requiring very specific locations. Instead, the sales representative can select the function space at the quote stage.

Best Fit Suite Only Flag

The Best Fit Suite Only flag is used to book suites as function spaces. The sales representative sets the Best Fit Suite Only flag so that only suite function spaces are selected during the create quote best fit process.

Subfunctions at the Opportunity Stage

The sales representative can build a hierarchy of functions and subfunctions at the opportunity level. For example, a board meeting function takes place for the entire business day in which smaller breakout sections are held, such as a coffee break and dinner. These breakout sessions, which occur throughout the board meeting, are defined as subfunctions under the Board Meeting Function record.