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Process of Working with Event Inventory

The following list shows topics and procedures that event managers can use to manage inventory for an event. Your company may follow a different process according to its business requirements.

End-User Topics

The following topics provide background information about functions and processes used when managing inventory for an event.

• Management of Function Characteristics at the Opportunity Stage
• Quote Generation Processes
• Function Space Reservation
• Management of Room Block Characteristics at the Opportunity Stage
• Management of Room Block Characteristics at the Opportunity Stage
• Management of Property Characteristics at the Opportunity Stage
• Management of Functions at the Quote Stage
• Optioning Function Space
• Using Reserve and Next Fit to Hold Function Space
• Overbooking Function Space
• Understanding Function Status Values
• Canceling a Function
• Inconsistent Setup Styles and Function Space
• Unit of Measure Conversions for Function Space Area
• Flagging a Function for Spacious Set
• Suite Booking for Functions
• Management of Room Blocks at the Quote Stage
• Background Processes at the Quote Level
• Inventory Critical Fields at the Function Level
• Inventory Critical Fields at the Room Block Level
• Inventory Critical Fields at the Quote Level

End-User Procedures

To manage inventory for an event, perform the following procedures:

• Detailing a Function
• Reserving and Overbooking Room Blocks
• Canceling Room Blocks
• Booking Suite Categories
• Booking Specific Suites
• Canceling a Suite Category
• Scheduling a Function in a Specific Suite
• Changing Attributes Critical to Inventory Reservation
• Actualizing a Function
• Time Shifting Event Functions and Room Blocks
• Event Shifting at the Quote Level
• Canceling a Function