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Actualizing a Function

The Actualization process is performed on Function and Room Block records. The process of setting a sales status to Actual occurs after the function is completed or the room block has been used. At that point, the revenue becomes actualized.

Actualized revenue is the total revenue generated from all sales (transient room, group room, catering, and so on). When the term is applied to sleeping rooms, it refers to the number of sleeping rooms on the property that were actually used. Actual status can also be applied to food and beverage covers and event attendees.

When the function and room block records are actualized, the following actions occur:

• The function or room block record becomes read-only.
• The Inventory Status field is automatically updated to Actualized.
• The Function is displayed as Actual in the Function Space Diary.

This task is a step in Process of Working with Event Inventory.

To actualize a function

1. Navigate to the Quote Screen > List view.
2. In the Quotes list, query for the quote associated with the function that is to be actualized.
3. In the Quote record, click the link in the Name field.
4. In the Quote Functions list, select the function record that is completed, and update the Function Status field to Actual.
5. Save the record.

To actualize a Room Block

1. Navigate to the Quote Screen > List view.
2. In the Quotes list, query for the quote.
3. In the Quote record, click the link in the Quote # field.
4. In the Room Blocks Line Items list, select the Room Block Line Item record, and update the Status field to Actual.
5. Save the record.