Siebel Hospitality Guide > Capturing Hospitality Opportunities >

Selecting Properties for the Event Opportunity

After an opportunity is created for an event, the event sales representative selects one or more appropriate properties, and then generates a quote for each property.

The customer may be interested in reserving a specific property for the event, or the customer may have general requirements that need to be met by the property. If an appropriate property is identified, the sales representative can add the property to the Opportunity Properties list. If only general attributes are specified by the customer, then the sales representative searches for a property that meets the requirements. The search query can be filtered to meet the property need date.

Query. Use this button to perform an attribute search on property records already added to the Property list. Property attributes include CRS Code, Brand, City, State, # of Guest Rooms, and so on.

New. Use this button to access the Property Search list, where you can perform an attribute search for a list of properties, and then add the properties to the list.

Create Quote. Use this button to create a quote for each selected property. After a quote is created, the Opportunity Quotes view appears. For more information, see Generating an Event Quote.

Bypass. Bypass is both a button and a flag field. The user can manually click the field to change its value, or select multiple property records and click the Bypass button so that all selected records are flagged for bypass. The user can set the bypass flag for the property record to skip the availability check when the quote is created.

NOTE:  The conversion from generic to property-specific room blocks takes place for bypassed property records, and pricing is also returned for these properties.

This task is a step in Process of Capturing Hospitality Opportunities.

To add a property to an opportunity

1. Navigate to the Opportunities screen > Opportunity List view.
2. In the Opportunities list, query for the opportunity.
3. In the Opportunity record, click the link in the Opportunity Name field.
4. Click the Properties view tab.
5. In the Properties list, click New, and from the Add Properties list, query for properties meeting the desired criteria.
6. In the Add Properties list, select all relevant properties, and then click OK.
7. In the Properties list, click the Primary field to designate the primary property.