Siebel Hospitality Guide > Setting Up Pricing and Property Pricing > Sleeping Room Pricing Administration >

Setting Up the Negotiation Floor Rate and Exceptions

Although the sales representative has some flexibility when negotiating the sleeping room rate with the customer, the sales representative cannot negotiate prices that are lower than the predefined pricing parameter, which is called the Negotiation Floor.

The user can set the negotiation floor's discount percentage or dollar amount by start and end dates and by product. The negotiation floor price is applied after all of the pricing rules are applied. Exceptions can also be defined. When defining exceptions to the Negotiation Floor, the range of dates within which the negotiation floor exception is applicable must be defined. For example, at a San Francisco hotel, between the dates of 1/1/04 and 1/31/04, $20 flexibility is allowed on the price of a standard room.

The following equation shows the relationship between the minimum room price and negotiation floor:

Negotiation Floor = Max (Minimum Price, Negotiation Floor)

This task is a step in Process of Setting Up Pricing and Property Pricing.

Defining the Negotiation Floor Rate

The Negotiation Floor rate is set for each room type within a property for each day of the week and can be defined in terms of a flat dollar amount or a percentage amount.

To set up the negotiation floor

1. From the application-level menu, choose Navigate > Site Map > Property Pricing Admin.
2. In the Properties list, select the property and then click the link in the Property Name field.
3. Click the Negotiation Floor view tab.
4. In the Negotiation Floor list, create a new record, and complete the fields.

   Some of the fields are described in the following table.

   Field	Comments
   Adjustment Type	The adjustment type such as Discount Amount, % Discount, and so on.
   Adjustment Value	The adjustment value.
   SR Type	The sleeping room type for the property.

Defining Exceptions to the Negotiation Floor

You can define exceptions to the negotiation floor for each sleeping room type. Exceptions can be activated when needed.

To define negotiation floor exceptions

1. From the application-level menu, choose Navigate > Site Map > Property Pricing Admin.
2. In the Properties list, select the property and then click the link in the Property Name field.
3. Click the Negotiation Floor view tab.
4. In the Negotiation Floor list, select the sleeping room type record.
5. In the Negotiation Exceptions list create a new record and complete the fields.

   The following table describes some of the fields.

   Field	Comments
   Start Date	The start date for the negotiation floor exception.
   Start Day	Automatically populated based on the start date.
   End Date	The end date for the negotiation floor exception.
   End Day	Automatically populated based on the end date.
   Adjustment Type	The exception adjustment type such as % Discount and Discount amount.
   Adjustment Value	The value of the exception adjustment.
   Frequency	The frequency of the exception, for example Mon., Tues.
   Active	Check box that indicates the exception is active.