Siebel Training Guide > Setting Up Class Schedules and Sessions >

Scheduling Classes

If a course is offered at more than one time or more than one location, each offering of the course is called a class. You can schedule multiple sessions for a class. Each class session is identified by a unique numerical code.

You can schedule class sessions for the same day and the same time, but in different rooms. Instructors and students can be associated with a class. Though not required, class sessions allow for greater flexibility in managing time, room, and instructor changes that may occur during the course of a multiday classroom event.

This task is a step in Process of Setting Up Class Schedules and Sessions.

To schedule classes for a course

1. From the application-level menu, choose Navigate > Site Map > Administration - Training > Course Details.
2. In the Courses list, select the course, and then click the Class Schedule view tab.
3. In the Class Schedule form, create a new record, complete the fields, and save the record.

   NOTE:  The format for the course must be Instructor-Led or Distance Learning. You should not create a new class schedule record for other formats such as Web based formats.

   The following table describes some of the fields. If the fields do not appear, click the menu button in the Class Schedule form and select Columns Displayed.

   Field	Comments
   Class ID	The identification number automatically assigned to the class.
   Name	The name of the class.
   Start Date	The start date for the Instructor-Led class.
   End Date	(Optional) The end date for the Instructor-Led class.
   Status	Values are Active, Inactive, End of Life, Pre-Release, Pending, QA, and Near Term.
   Taken	Number of seats in the class already taken by enrollees.
   Open	Number of seats in the class still available for enrollees. Open seats are automatically calculated.
   Course Sponsor	Values are Customer Education, Employee Education, End User Education, and Technical Education.
   Location	Training location. Only existing locations can be selected. Click the Primary check box to designate the primary class location. You must assign a location to a class before you can assign a classroom.
   Version	Read-only field associated with course version.
   Code	Shortened identifier for the class. Defaults to a unique, editable row ID number.
   Instructor Last Name	Instructor last name. Assigns an instructor to teach a class.
   Instructor First Name	Read-only field that is automatically populated with the instructor's first name.
   Instructor	Read-only field used to display instructor's first and last name in one field for the student.
   Classroom	The classroom that the class session will use, based on the location selected.
   Cancellation Deadline	The last date that users can cancel the class. After this date has passed, the Drop button is removed from the user's class details.