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Applications Administration Guide > Calendar >

Adding and Modifying Calendar Access

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There are two Calendar Administration applets on the Calendar Administration view; both can be used to modify calendar access:

• Access Received lists all the calendars that the selected employee can access.
• Access Granted lists all the employees who can access the selected employee's calendar.

You can toggle between these applets using the Access Granted/Access Received drop-down list in the lower applet.

To give Employee B access to Employee A's calendar

1. From the application-level menu, choose View > Site Map > User Administration > Employees.
2. In the Employees list, select the employee (Employee A).
3. Click the Calendar Administration view tab.
4. From the drop-down list on the Calendar list, select Access Granted.
5. In the Calendar list, create a new record or select an existing record and complete the Last Name and Update Access fields.

   Field	Comments
   Last Name	This is the name of the Employee B who wants to access Employee A's calendar.
   Update Access	If this is selected and marked Y, Employee B has read/write access to Employee A's calendar. If this is marked N, Employee B has read-only access to Employee A's calendar.

To view all the calendars to which an employee has access

1. From the application-level menu, choose View > Site Map > User Administration > Employees.
2. In the Employees list, select the employee.
3. Click the Calendar Administration view tab.
4. From the drop-down list on the Calendar list, select Access Received.

   The Calendar Administration list shows all calendars to which the employee has access.

   NOTE:  Records can be added, modified, and deleted from this view.

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