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Siebel eHospitality Guide > Using Siebel eHospitality Before Events > Creating Functions >

Adding a Function to an Event

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The following procedure describes how to add a function to an event.

To add a function to an event

Navigate to the Events screen.
Select the event for which you want to add a function.
Click the Functions view tab to display the Functions list.

In the Functions list, click New to create a blank record, and then complete the fields; some fields are described in the following table.

Additional fields are described in the following procedure, To specify additional details about a function.

Field	Comments
Date	Date and time that the function will be held. You must specify the date. You are not required to specify the time in this field, but if you do not do so, an arbitrary time is automatically assigned. The time value in this field is not used for operations such as reserving assets for the function—instead, the time specified in the Start field is used.
End	Ending time for the function.
Function Type	Type of function. Available values are stored in the SHM_EVENT_TYPE_CD LOV. By default, available values include Board Meeting, Breakfast, Breakout, Brunch, Cocktail Reception, Coffee Break, Dance, Demo, Dinner, Entertainment, Exhibition, Exhibits, General Session, Keynote Address, Lecture, Lunch, Meeting, Off-Site, Panel Discussion, Presentation, Reception, Registration, Sporting Event, Trade Show, and Workshop.
Order #	The identifying number for the order that lists the goods and services to be supplied for the selected function. Available values are orders associated with the parent event for the function. If the selected function has subfunctions at the time when the order number is chosen, the function's order number is assigned to all of that function's subfunctions, automatically. (This may not be visible until the display is refreshed.) If the function's order number is changed at a later time, the new order number is assigned to all of the function's subfunctions, automatically, regardless of the previous order number values for the subfunctions. For more information about creating orders, see To create an order. For more information about subfunctions, see Working with Subfunctions.
Room	Room where the function will be held. Available values depend on the property (location) where the function will be held. For more information about properties and rooms, see Defining Charge Codes, Taxes, and Service Charges.
Sequence	A read-only field automatically populated with information concerning function and subfunction relationships. This field is not shown by default in the Functions List, but can be shown using the Columns Displayed command.
Setup Style	Groups of products required for setting up the function. A value for Setup Style cannot be chosen until an order number has been assigned to the selected function. Available values for Setup Style are administrator-defined complex products. For example, a Setup Style called Boardroom might contain the following products: long table, refreshment table, pads, pens, candy, and executive chairs. When a Setup Style is chosen for a function, the setup style is automatically included as an expandable line item for the function and its corresponding order. When a Setup Style is expanded in a line item list, the individual components of the complex product are displayed as subsidiary line items. If the Setup Style is changed at a later time, the subsidiary line items for the old value are replaced automatically by line items for the new value.
Start	Starting time for the function.
Status	Status of the function. If a value of Cancelled is chosen, no line items can be added to the function, reserved line item resources with a status of Booked are released, and line items for the cancelled function do not appear on event checks.

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