Fiscal Documents for all the requisition types discussed in the previous chapters can be accessed using the Fiscal Docs Find window.
You can access the individual NFs from the schedule window or directly from the main menu.
To access the NF from the main menu, do the following:
Navigate: From the RMS Start Menu, select Fiscal Management, then Fiscal Documents. The Fiscal Docs Find window opens.
In the Fiscal Docs Find window, the Action field has a list, which contains the following:
Table 7-1 Fields in the Fiscal Docs Find window
Field | Description |
---|---|
Action |
|
New |
To create a new NF, select this Action. |
View |
Only to view the NF. The NF cannot be edited when the Action is View. |
Edit |
To edit the NF, select this Action. |
Fiscal Document Section |
|
Fiscal No |
Enter the fiscal number here. |
Schedule No |
Enter the schedule number in this field. |
Mode Type |
The mode type can be either Entry or Exit. Select from the list. |
Document Type |
Select the document type from the list. |
Status |
Select the status of the NF. |
Utilization |
Select the Utilization from the list. |
CFOP |
Enter the CFOP number. |
NFe Access Key |
Applicable only for NF-e. |
Sender/Receiver Section |
|
Type |
This is external entity type from which the NF is received. The list includes Supplier, Partner, Location, Outside Location, Company, and Customer. |
Name |
Enter the name of the sender/receiver |
Sub Type |
Select the value from the list. |
CNPJ/CPF |
Select the CNPJ/CPF from the list. |
Dates Section |
|
Issue |
Date of issue or stock receipt. Select from the date editor. |
Entry/Exit |
The date the NF was entered. |
Exit Hour |
The exit time of the NF. |
Doc Detail Section |
|
Requisition Type |
Select the Requisition Type. |
Doc |
If the requisition type is PO, the Doc list includes the list of POs. |
Item |
Select the items on the PO. |
To create a new NF, do the following:
In the Fiscal Docs Find window, select New from the Action field, and click OK.
In the Fiscal Documents window, enter the details given inFields in the Fiscal Document Header Section.
From the Options menu, select Validate. This will validate the details entered in the Fiscal Documents Details section.
Click OK. The Fiscal Docs Find window opens.
Click Close to exit the window. You are returned to the Fiscal Docs Find window.
To search the Fiscal Documents, do the following:
In the Fiscal Docs Find window, select Edit from the Action field.
After entering the search criteria, click Search. The Fiscal Docs Find window opens. All the NFs that meet search criteria are displayed.
Select the NF and click OK. The Fiscal Documents window opens. Here you can view and edit the NF details.
The following buttons are enabled only when the Fiscal Docs Find window is accessed through Schedule window:
Add – Click Add to add NF details in the Fiscal Document window.
Link – Click Link to link an NF to a schedule.
Delink – Click Delink to remove an NF from a schedule.
Click Refresh to return to the previous window and enter the criteria again.
Click Close to exit the window. You are returned to the Fiscal Docs Find window.
To search using the Vendor Product Number (VPN) in the system, do the following:
In the Fiscal Docs Find window, select Edit from the Action field.
Click in the Item field, in the Doc Details section.
From the Options menu, select Item Number Type. The Item Number Find window opens. The fields and descriptions are given below:
Enter the VPN number. The VPN description, Line ID, and Line description fields are pre-populated.
Click OK. The Fiscal Docs Find window opens with the item number and description fields pre-populated.
To search using the Vendor Product Number (VPN) in the system, do the following:
In the Fiscal Docs Find window, click Add.
In the Fiscal Documents Window, enter the details in the Fiscal Documents Details section, and Header section.
Select Item in the Line Item Details section. From the Options menu, select Item Number Type. The Item Number Find window opens. The fields and descriptions are given below:
Enter or select the VPN number. The VPN description, Line ID, and Line description fields are pre-populated.
Click OK. The Fiscal Documents window opens.
Note: The item number and description fields are pre-populated. |
Exit Complementary NF is generated when taxes or any additional cost is required to augment the value of a previously generated NF that by any reason had incorrect values. The Exit complementary NF can be generated in ORFM and linked to any previously generated NF. Free Form Standalone NF is leveraged to generate exit complementary NF and proper setup in utilization is required to enable this functionality.
To facilitate the NF creation process and avoid errors when entering required data for the generation of NF, the system leads you through the form.
The Detail Info tab only displays the required fields for generating the Exit CNF:
NF CFOP
Quantity
UnitCost
PIS
COFINS
Classification CST
Fiscal Doc Ref
Total Cost
The Exit Complementary NF is a FFNF but you can associate the NF with a Main NF.
To associate the Exit Complementary NF with the Main NF, follow the steps below.
In the Header Info tab, enter the Main NF number directly in the Comp No field, or use the Complement button to open the Complement Fiscal Doc window.
Use the Utilization filter to search for the Main NF by operation or transaction to associate with the Exit Complementary NF.
Select the appropriate utilization and press OK.
You are prompted if you want to copy the data from the Main NF, or if you want to manually enter the Exit CNF data.
Note: The system also displays this prompt when you enter the Main NF number directly in the Comp No field. |
If you select Yes, the system automatically loads all data form the Main NF.
If you select No, you have to enter the following information manually in the Fiscal Document window.
In the Fiscal Document section, enter the NF CFOP.
In the Destination Details tab, enter all information associated with the destination.
In the Detail Info tab, enter all information associated with the items.
In the Header Taxes tab, enter all information associated with header taxes.
In the Detail Taxes tab, enter all information associated with item taxes.
Click OK to save your entries.
The following validation rules for Exit Complementary NF have been implemented.
If you do not enter the Main NF in the Comp No field, the system displays the following error message when you are trying to navigate to other windows.
In the Detail Info tab, the Fiscal Doc Ref field displays the Complement Number automatically. You cannot enter any value.